Assistant to Chair, Human Oncology and Pathogenesis Program

Memorial Sloan Kettering Cancer Center•New York, NY

4d•$77,100 - $119,400•Onsite

About The Position

Memorial Sloan Kettering Cancer Center (MSK) is seeking an Assistant to the Chair for the Human Oncology and Pathogenesis Program (HOPP), led by Dr. Charles Sawyers. HOPP was founded in 2006 to address the evolving challenges of cancer research in the era of targeted therapies and brings together multidisciplinary researchers to advance scientific discovery and translate findings from the laboratory into the clinic. The program includes nearly 20 physician-scientists leading independent laboratories and a team of approximately 300 research and administrative staff. This highly visible role is ideal for a proactive, detail-oriented administrative professional who thrives in a fast-paced, intellectually dynamic environment. The ideal candidate is a trusted partner who can anticipate needs, exercise sound judgment, and manage competing priorities while supporting the administrative and operational functions of a complex, high-impact research program.

Requirements

Proven experience in a high-level administrative or executive assistant role.
Exceptional organizational, communication, and problem-solving skills.
Ability to manage sensitive information with discretion.
Proficiency in Microsoft Office Suite, technically and AI savvy, and other relevant software tools.
Strategic thinker with strong problem-solving skills.
Resourceful and customer-service oriented
Excellent interpersonal and communication abilities. An effective communicator, capable of determining how best to reach different audiences
Experience managing high-stakes projects with multiple stakeholders.
Passion for improving systems, collaborating and customer services and user experience.
Willing to take action and eager to accept new opportunities and tough challenges with high energy, and passion
The ability to work independently and follow up on pending items within the appropriate timeframes

Nice To Haves

Experience in academic or healthcare settings is a plus.

Responsibilities

Ensure the smooth flow of communication between investigators, members of the lab, institutional contacts, and external contacts
Collaborate closely with the Lab Manager to support efficient and compliant lab operations. Demonstrate a strong understanding of lab functions and manage day-to-day administrative activities.
Coordinate lab meetings, seminars, and events, and facilitate onboarding and orientation for new lab personnel, including lab-specific training and compliance requirements.
Work with laboratory members on IACUC protocol submissions and amendments to ensure timely and compliant submissions.
Oversee the purchase of capital equipment and maintain accurate inventory, service, and maintenance records.
Coordinate and manage the Chair’s calendar, program meetings and calls.
Prepare agendas, meeting materials; ensure the Chair is well-prepared for all engagements.
Coordinate international and domestic travel and multi-city trip and speaking engagements.
Manage office supplies and inventory, equipment, and software to ensure optimal functionality.
Submit and track expense reports, purchase requisitions, reimbursements, and other administrative forms.
Assist in drafting letters of support, and presentations.
Support grant submissions and compile/submit documentation for regulatory and licensing agencies.
Collaborate with the Program Administrator and Office of Scientific Staff Affairs in coordinating appointments, reappointments, and promotions.
Support programmatic recruitment efforts, and candidate coordination.
Manage trainee appointment and lifecycle processes, including recruitment, lab onboarding, appointments, promotions, and terminations.
Collaborate with relevant departments to establish streamlined workflows, maintain compliance with institutional guidelines, and provide administrative support to facilitate career advancement opportunities for trainees.
Working collaboratively with the Chair and Program Administrator on programmatic initiatives, including work-in-progress meetings, Cycle for Survival and departmental projects as needed.