Assistant Supervisor Financial Accounting - Middlesex Probate & Family Court
About The Position
Performs bookkeeping duties for an assigned court. Work involves overseeing the collection of all monies and checks, processing all disbursements, daily and monthly posting, maintaining trial balances, maintaining and balancing court bank accounts, and preparing reports for the Clerk-Magistrate, Registers of Probate, and Chief Probation Officer as required. Reconciles daily receipts and makes deposits. Prepares financial reports and performs various administrative tasks and special projects as required. Functions in a supervisory capacity and oversees work of staff collecting payments. May also perform administrative and case processing duties as needed. This position is designated as a Union position and requires coverage in Lowell and Woburn as needed.
Requirements
- Associate degree from an accredited college or university
- Four (4) years of related work experience
- Equivalent combinations of education and experience will be considered for meeting minimum qualifications.
- Knowledge of modern office equipment and technology, including computers and applicable software (e.g. Microsoft Excel).
- Knowledge of Departmental and court policies and procedures.
- Knowledge of basic procedures of accounting and bookkeeping.
- Knowledge of principles and practices of employee supervision.
- Skill in organization and time management.
- Skill in attention to detail.
- Skill in proficiency in standard accounting and bookkeeping principals.
- Skill in customer service.
- Skill in data entry.
- Skill in multi-tasking / Prioritization of work.
- Skill in leadership.
- Ability to establish effective working relationships with others.
- Ability to prepare clear and accurate reports.
- Ability to maintain appropriate records.
- Ability to maintain confidentiality of information.
- Ability to communicate effectively, both orally and in writing.
- Ability to work independently and follow oral and written instructions.
- Ability to resolve financial discrepancies.
Responsibilities
- Supervises the work of assigned personnel, including assigning and reviewing work, as well as providing guidance.
- Prepares, reconciles, and distributes monthly/quarterly statements and financial reports for the department.
- Prepares financial reports and serves as point of contact for financial audit inspections.
- Serves as a point of contact with Administrative Offices, financial institutions/banks, and external agencies regarding accounting issues.
- Closes the financial books, runs daily reports, and makes the bank deposit.
- Answers incoming calls and provides information in response to all inquiries regarding money issues.
- Completes end of the month closing process and disburses all revenues and other funds to the appropriate entities, including the processing of restitution and other fees.
- Reconciles all revenues collected daily. Checks balances against accounting receipt records and docket information.
- Trains other office staff on all office fiscal functions including cashiering, backup bookkeeping, and fiscal policies/procedures.
- Coordinates the accounting of processing of bail money, including recording money received, returned or forfeited.
- May prepare reminder letters and warrant notifications to individuals who owe money.
- Maintains bank accounts related to civil and criminal matters.
- Creates, amends, maintains fiscal controls and protocols.
- Performs the duties of the Case Administrator classification, as needed.
- May perform the duties of the [supervisory] classifications, as needed.
- Performs other duties as required.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
