Assistant Registrar (Full-Time)

Halifax Community College•Weldon, NC

8d•Onsite

About The Position

Under the supervision of the Registrar/Director of Veteran Affairs, the Assistant Registrar is responsible for maintaining records, correspondence, and reports pertaining to students, including those related to curriculum, continuing education, and literacy education. This role involves processing transcript requests, evaluating and maintaining student records, processing credit for prior learning, managing withdrawal forms, performing internal audits, electronically filing documents, troubleshooting registration issues, registering students, evaluating graduation applications, coordinating diploma preparation, completing Degree Verify processing, and reviewing FERPA/Leon's Law documentation. The Assistant Registrar also assists with Veteran Services student processes and supports the timely processing of veterans' educational benefits. Additionally, the role includes preparing reports for the North Carolina System Office, running reports from the student database, attending training, participating in groups and committees, and performing other duties as needed to support the college's mission, including recruitment and retention efforts.

Requirements

Bachelor’s Degree
Three years of experience in an office setting.
Strong communication skills, both written and verbal
Demonstrated mastery of relevant technological capacities (e.g., Microsoft Office suite)

Nice To Haves

Three years of experience working in Student Services in a Community College system.
Knowledge of the North Carolina Community College Administrative Code as it pertains to Workforce and Continuing Education FTE/enrollment reporting
Knowledge of Colleague, Entrinsik Informer.

Responsibilities

Process outgoing Curriculum and Workforce and Continuing Education transcript requests.
Evaluate, organize, and maintain permanent student records and provide transcripts for all Curriculum, Continuing Education, and Basic Literacy students.
Process Credit for Prior Learning (CPL).
Process incoming Curriculum withdrawal forms to maintain a tracking system for students’ current enrollment status.
Perform internal audits of Workforce and Continuing Education file folders.
Electronically file documents in student folders (transcripts, course audit, grade change requests, etc.).
Troubleshoot registration and students’ records issues in Colleague and Self-Service.
Register students in courses when needed if an advisor is not available.
Evaluate graduation applications and perform degree audits in addition to assisting with the graduation process, including rehearsal and ceremony.
Coordinate the preparation, processing, and record keeping of student graduation diplomas.
Complete Degree Verify processing in the National Student Clearinghouse platform.
Review and maintain Family Educational Rights and Privacy Act (FERPA) / Leon’s Law documentation.
Assist with Veteran Services student processes and support the timely processing of veterans' educational benefits.
Prepare reports for the North Carolina System Office, including the Curriculum and Workforce and Continuing Education FTE Report and Student Registration Data Reports.
Run reports using Colleague and Entrinsik Informer from the Curriculum and Workforce and Continuing Education student database when requested.
Attend Curriculum and Continuing Education training offered by the System Office.
Participate in the Regional Registrars’/Admissions group.
Participate and serve on College committees.
Perform any other duties as needed, including registering students, entering grades, issuing transcripts, and assisting with special outreach events.
Assist in recruitment and retention of students.
Participate in College events and activities.
Maintain current knowledge of programs, trends, and new developments in the area of community college administration.
Perform other duties as assigned.