Assistant Registrar

Virginia Information Technologies Agency•Lexington, VA

1d•Onsite

About The Position

The Assistant Registrar supports the departmental objective of providing timely and precise college record information and exceptional customer service to cadets, faculty, staff, and all contingencies of the VMI community. This is an administrative professional position that requires wearing the VMI-issued uniform. However, prior military service is not required. The Assistant Registrar will track, coordinate, and integrate curriculum changes, assuring that degree audits are well defined. Coordinate and develop Colleague coding for use by advisers and cadets in support of academic advising requirements. Will be responsible for coordinating, maintaining, and publishing the VMI Academic Catalogue. Will track and maintain communication with 10-credit rule cadets, readmitted cadets, coordinate approval of transfer credit approval forms, receipt of related official transcripts, and posting transfer credit to the cadet record. The Assistant Registrar will work directly with the Office of Information Technology in the development of subroutines in support of customized programming requirements supporting curriculum and other academic department directives. Will process ad hoc data reports related to departmental processes through reporting software and utilize other related database software. Will work closely with the Miller Academic Center in support of academic advising and readmission processing. The Assistant Registrar will coordinate all graduation support functions, including degree requirement tracking, certification of degree requirements, serve as liaison to department heads and advisers regarding degree requirements, diploma ordering, and ceremony preparation, including but not limited to the graduation script book. Will provide support to the Dean’s Office and other VMI administrative and academic departments and provide interpretation and enforcement of VMI policies and procedures to cadets, faculty, staff, and the VMI community. The Assistant Registrar will provide feedback and recommendations regarding overall operations, cross-training, documentation, and instituting new policies and procedures in support of the Registrar’s Office and institute objectives. Be assigned to academic committees and will serve as backup to the Registrar in the event of absence. Will provide support in the following areas, but not limited to summer session programs, registration, degree audit tracking, commencement, matriculation, academic schedules, major changes, course substitutions, advanced placement credit processing, dual enrollment credit processing, language placement credit processing, academic waiver processing, National Student Clearinghouse reporting, and domicile changes.

Requirements

Bachelor’s degree or extensive experience working in a higher education environment.
Experience working in a fast-paced office environment with strong time-management abilities.
Excellent customer service and communication skills (oral, written, and listening).
Professional phone and email etiquette are essential.
A welcoming demeanor, patience, and a problem-solving mindset.
Proficient in working with database software and Microsoft Office, with emphasis on Excel.

Nice To Haves

Experience working in a Registrar’s Office.
Experience working in Ellucian Colleague, Entrinsik Informer, and 25Live.

Responsibilities

Track, coordinate, and integrate curriculum changes, assuring that degree audits are well defined.
Coordinate and develop Colleague coding for use by advisers and cadets in support of academic advising requirements.
Coordinate, maintain, and publish the VMI Academic Catalogue.
Track and maintain communication with 10-credit rule cadets and readmitted cadets.
Coordinate approval of transfer credit approval forms, receipt of related official transcripts, and posting transfer credit to the cadet record.
Work directly with the Office of Information Technology in the development of subroutines in support of customized programming requirements supporting curriculum and other academic department directives.
Process ad hoc data reports related to departmental processes through reporting software and utilize other related database software.
Work closely with the Miller Academic Center in support of academic advising and readmission processing.
Coordinate all graduation support functions, including degree requirement tracking, certification of degree requirements.
Serve as liaison to department heads and advisers regarding degree requirements, diploma ordering, and ceremony preparation, including but not limited to the graduation script book.
Provide support to the Dean’s Office and other VMI administrative and academic departments.
Provide interpretation and enforcement of VMI policies and procedures to cadets, faculty, staff, and the VMI community.
Provide feedback and recommendations regarding overall operations, cross-training, documentation, and instituting new policies and procedures in support of the Registrar’s Office and institute objectives.
Be assigned to academic committees.
Serve as backup to the Registrar in the event of absence.
Provide support in areas including, but not limited to, summer session programs, registration, degree audit tracking, commencement, matriculation, academic schedules, major changes, course substitutions, advanced placement credit processing, dual enrollment credit processing, language placement credit processing, academic waiver processing, National Student Clearinghouse reporting, and domicile changes.