Assistant Registrar

Ivy Tech Community College • Evansville, IN

8d

About The Position

Ivy Tech Evansville seeks an Assistant Registrar to manage the essential registration function and administer the creation and maintenance of student permanent academic and administrative records. The role assures the integrity, security, condition, and access to these records and supervises the issuance of official documents under the general direction of the Registrar.

The position assists with records, registration, and academic compliance policies and procedures; supports student graduation processes; oversees records and document imaging; processes Registrar’s Office forms and transcript requests; and responds to inquiries. It also schedules and supervises work-study students, assists with end-of-term processes and reporting, and serves as a backup to the Registrar.

Requirements

• Bachelor’s degree and three years of relevant experience.
• Proficient in Excel and comfortable with computer technology.
• Ability to maintain effective working relationships with the public and other employees.
• Ability to work independently and exercise responsible judgment.
• Customer-oriented, self-starting, well organized, and able to work independently.

Nice To Haves

• Previous experience in higher education.

Responsibilities

• Assist the Registrar with enforcing policies and procedures related to records, registration, and academic compliance.
• Assist with student graduation processes, including creating and updating a database of potential graduates, updating student information in the BANNER System as graduation applications are submitted, and responding to and tracking graduation applications.
• Schedule work hours and supervise work-study students who report to the Office of the Registrar.
• Process records and oversee transfer credit evaluations as needed.
• Oversee document imaging processes.
• Assist the Registrar with end-of-term processes.
• Process Office of the Registrar forms.
• Respond to phone and in-person inquiries from students, parents, and the general public.
• Process requests for academic transcripts.
• Assist in preparing various reports.
• Serve as a backup to the Registrar.
• Serve on the graduation committee.
• Attend meetings as required.

Benefits

• Multiple medical plan options paired with a Health Savings Account with an employer contribution.
• Dental plan with no-cost preventive services and orthodontia coverage.
• Vision plan with low-cost exams and allowances for glasses or contact lenses.
• Employee Assistance Program with confidential counseling, legal consultations, financial planning consultations, and other resources.
• Wellness program with opportunities to earn $250 in Wellness Rewards.
• Flexible Spending Accounts for healthcare (limited purpose) and dependent care.
• 10% employer retirement contribution, fully vested after two years.
• Basic life insurance equal to annual salary paid by the College, with optional supplemental coverage.
• Short-term and long-term disability benefits.
• Fee remission for employees, spouses, and dependent children.
• Tuition assistance for undergraduate, graduate, and doctoral programs.
• Paid professional development opportunities.
• Generous paid time off, including vacation, sick leave, holidays, and winter recess.
• Flexible work arrangements where available.
• Paid childbirth recovery leave (8 weeks).
• Paid parental leave (4 weeks).
• Eligibility for Public Service Loan Forgiveness.
• Discounts on gym memberships, transportation, and various retail services.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level