Assistant Registrar

Elon University • Charlotte, NC

4d • Onsite

About The Position

Under the general direction of the Vice Dean, Associate Dean for Academic Affairs and Registrar, manages registration and class scheduling functions and administers the creation and maintenance of permanent academic/administrative records for the Charlotte Flex JD Program. Assures the integrity, security, condition, and access to these documents. Although located in Charlotte, some travel to Greensboro will be required.

Requirements

• Bachelor’s degree required.
• Experience in a higher education or non-profit sector required.
• Comprehensive knowledge and skills in Microsoft Office Suite required.
• Demonstrated ability to maintain confidentiality.
• Ability to deal effectively with a wide range of people.
• Excellent communication and organizational skills.
• Ability to effectively prioritize, coordinate, and manage multiple tasks, projects, and responsibilities.

Nice To Haves

• At least two years’ experience in a registrar’s office preferred but not required or an equivalent combination of relevant education and/or experience.
• Ellucian Colleague, ExamSoft experience preferred but not required.
• Document scanning, imaging, and indexing experience preferred.
• Academic administration or student services experience preferred.
• Knowledge of FERPA (Family Educational Rights and Privacy Act) preferred.
• Knowledge of the American Bar Association (ABA) policies and guidelines preferred.

Responsibilities

• Assume primary responsibility for tracking and supporting part-time Charlotte Flex students and faculty.
• Coordinate mid-term and final exam scheduling and accommodations.
• Serve as secondary administrator for ExamSoft software.
• Assist with maintaining electronic and/or physical confidential student documents maintenance.
• Create enrollment, degree verification, and bar certification documents as requested.
• Manage the processes to distribute exam packets.
• Use student information system (Ellucian Colleague) to address various inquiries from students, staff, faculty, and administration, to include but not limited to registration and class scheduling.
• Maintain an updated listing of all graduating students and bar exam results.
• Assist with the processing and tracking of dean certificates, bar certifications, and relevant forms for current year graduates as well as alumni.
• Assist with the coordination of details and activities relevant to graduation.
• Assist the Registrar with data reporting, academic catalog, and webpage maintenance as requested.
• Assist the Registrar with daily office responsibilities.
• Assist the Office of Career and Student Development (OCSD) with Character & Fitness forms, practice certificates.
• Assist with other offices such as Office of Academic Success (OAS), University Registrar, Director of Academic & Admin Services, faculty assistants, etc. as needed.
• Maintain storage of completed faculty files.
• Scan and properly index remaining alumni files.
• This position demands accuracy, honesty, integrity, and the ability to work within a diverse student body.
• Always maintain a professional appearance and demeanor.
• Other duties, responsibilities and activities may change or be assigned at any time with or without notice by the Vice Dean, Registrar, or Associate Dean of Academic Affairs.

Benefits

• 28 annual days off, including holidays and vacation.
• Immediate tuition remission for undergraduate courses
• Tuition remission for approved graduate-level courses after 12 months of employment.
• Retirement plan with an 8 percent contribution from the university.
• Immediate eligibility for health, dental and vision insurance, along with free acute care and lab services at our onsite Health & Wellness Clinic.
• Free use of campus fitness facilities.
• Free admission to musical and theater performances, guest speakers, religious and ethnic observances, recitals, art exhibitions, entertainment and our Division I Phoenix athletics.
• Eligibility for tuition remission at Elon for spouses, qualifying domestic partners and dependents begins at two years of service.
• After two years of employment, eligibility begins for participation in the Tuition Exchange, a national scholarship exchange program that enables dependents to enroll in nationally recognized partner colleges and universities.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level