Assistant Registrar for Systems (Administrator I)

CSU Careers•Chico, CA

8d•Onsite

About The Position

Under general direction of the University Registrar, the Assistant Registrar for Systems is responsible for the day-to-day management and oversight of assigned staff, providing leadership, direction, and coordination of activities within designated functional areas of the Registrar’s Office, including Academic Advisement/Degree Progress, Student Records and Classroom Resources, and the Campus Community Module. This position serves as a key advisor to the University Registrar, synthesizing information from the Chancellor’s Office and making informed recommendations in response to evolving regulations, technology systems, business processes, and operational tools. The Assistant Registrar provides leadership for systems and technology functions and applications under the broad purview of the Office of the Registrar and integrated systems that support streamlined and seamless experiences for students, staff, and faculty. The incumbent will assist in data management for Student Records module, Academic Advisement module, Campus Community module as well as Classroom Resources and Systemwide Reporting related data in systems under direct control of Office of the Registrar providing consultation for other systems containing related data in systems under direct control of Office of the Registrar. This position will also oversee security to Student Records module and Academic Advisement module, as well as Campus Community and Systemwide Reporting related data. Additionally, this position will leverage systems to improve service to students, faculty, and staff; ensure accurate and timely submission of required student data reporting; manage student academic record retention; and promote and support the functions of the Office of the Registrar and larger institutional priorities and initiatives. The Assistant Registrar assists with oversight and implementation of regulations, policies, and procedures of the administration and faculty pertaining to student academic records, ensuring the accuracy and integrity of student academic records.

Requirements

Equivalent to a Bachelor's degree in a relevant field, such as admissions, records, or registrations operations with a technical focus.
5 years of progressively responsible professional/administrative experience implementing and leading integrated information systems.
3 years of experience working in a leadership capacity.

Nice To Haves

Master’s degree in Higher Education Administration, Educational Leadership, Information Systems, Business Administration, Public Administration, or a related field.
Experience with PeopleSoft Campus Solutions or a comparable integrated student information system in a higher education environment, particularly in Student Records, Academic Advisement, Campus Community, security, reporting, system testing, upgrades, and/or implementation.
Experience working in a Registrar’s Office or related higher education enrollment services environment, with knowledge of student records, registration, degree audit/advising, enrollment reporting, and related policies and regulations.
Experience leading technical or functional teams and complex systems or business process improvement initiatives, including collaboration with IT professionals and cross-functional stakeholders to develop and implement effective system solutions.

Responsibilities

Day-to-day management and oversight of assigned staff.
Providing leadership, direction, and coordination of activities within designated functional areas of the Registrar’s Office, including Academic Advisement/Degree Progress, Student Records and Classroom Resources, and the Campus Community Module.
Serving as a key advisor to the University Registrar, synthesizing information from the Chancellor’s Office and making informed recommendations in response to evolving regulations, technology systems, business processes, and operational tools.
Providing leadership for systems and technology functions and applications under the broad purview of the Office of the Registrar and integrated systems that support streamlined and seamless experiences for students, staff, and faculty.
Assisting in data management for Student Records module, Academic Advisement module, Campus Community module as well as Classroom Resources and Systemwide Reporting related data in systems under direct control of Office of the Registrar providing consultation for other systems containing related data in systems under direct control of Office of the Registrar.
Overseeing security to Student Records module and Academic Advisement module, as well as Campus Community and Systemwide Reporting related data.
Leveraging systems to improve service to students, faculty, and staff.
Ensuring accurate and timely submission of required student data reporting.
Managing student academic record retention.
Promoting and supporting the functions of the Office of the Registrar and larger institutional priorities and initiatives.
Assisting with oversight and implementation of regulations, policies, and procedures of the administration and faculty pertaining to student academic records, ensuring the accuracy and integrity of student academic records.