Assistant Registrar for Academic & Student Records

Georgetown University•Lexington, MA

4d•$47,586 - $87,558•Onsite

About The Position

The position of Assistant Registrar for Academic and Student Records reports to the Associate University Registrar for Academic and Student Records and is responsible for the interpretation and application of student records policies and the accuracy and integrity of production and maintenance of academic records for all students. This position is responsible for grade processing, degree conferrals, Consortium registration, the Senior Auditor program, and overall student information and program coding for the academic record. This position also oversees the certification of the academic eligibility of student athletes in compliance with the National Collegiate Athletic Association (NCAA), Big East and Patriot League Conferences, and Georgetown University by-laws, rules, regulations and policies.

Requirements

Bachelor’s Degree Required
3 to 5 years of administrative experience in a registrar’s office required, along with significant supervisory experience.
Working knowledge of NCAA, Big East, and Patriot League rules and regulations required
Ability to multitask and meticulous attention to detail is critical
Experience managing and engaging staff members
Knowledge of complex work processes; ability to multi-task; ability to plan, organize and implement single or multiple job tasks; ability to prioritize work assignments and deliverables and the ability to apply common sense and logic in making prudent and sound decisions are all required for success in this position.
Ability to maintain confidentiality, tact and diplomacy in all matters.
Integrity of the highest order and accountability or dominant components of the daily interactions that the individual in this position must possess.
Experience in the use of student information systems required.
Good communication skills (Oral and Written).
Attention to detail, analytical skills, ability to define problem both quantitatively and qualitatively, and then to generate potential solutions.
Work and demonstrate ability to use report generation tools

Nice To Haves

Master's degree Preferred.
Banner and Cognos experience preferred.

Responsibilities

Supervise grade and degree conferral and transcript production staff.
Updating the posting of grades, adding thesis and dissertation titles, maintenance of honors, awards, and degrees awarded data, and assist the Associate Registrar in problem resolution of various academic records problems.
Oversees the Consortium registration and grade reporting process.
Works closely with counterparts within Georgetown, the DC consortium, and other universities.
Engages in tactful and helpful interaction with GU faculty and colleagues in deans’ offices and other university departments to provide information, training and guidance to ensure quality records maintenance, and respond to university policy and office procedure questions posed by those departments.
Analyze accurate information before adding data to the students’ permanent records and upholding the university policy of confidentiality of student records and other provisions of the Family Educational Rights & Privacy Act (FERPA).
Processing work promptly and efficiently, in accordance with the office and University time requirements.
Interacts with internal and external stakeholders including students, parents, deans, and faculty.
Collaborates with administrative offices including (but not limited to) Athletics, Honor Council, General Counsel, Student Conduct, Student Health to ensure the accuracy and integrity of student records.