Administrative Assistant - Academic Records

Southwestern Oklahoma State University

1d•Onsite

About The Position

Acts as a receptionist and performs secretarial duties. These tasks are to be performed in a manner that professionally, cordially, and efficiently assist students, faculty, staff, and visitors.

Requirements

Strong written, verbal, basic math skills, and interpersonal skills are required
One-year experience as a secretary or acceptable equivalent experience or education required
Strong attention to detail required
Ability to use office equipment required

Nice To Haves

Efficiency in Microsoft Office
Knowledge of office management, bookkeeping, record keeping, and data management is strongly preferred
Such alternatives to the above qualifications as the President of SWOSU or his/her designee may find appropriate

Responsibilities

Greet and assist departmental walk-in and telephone visitors
Assist Registrar & Director of Academic Records with tasks related to classes
Assist with student enrollment process
Perform general clerical work, including but not limited to typing, data entry, drafting of letters, proofing and editing documents, scanning, and filing
Gather, prepare, and compile information for reports
Supervise, schedule, train, and process timecards for student employee(s)
Retrieve and route incoming mail within the department
Type and maintain accreditation reports and reviews
Provide prospective students and parents information about the department
Assist in maintaining the office supplies & equipment needs. Procure quotes as needed
Maintain computer records
Must be able to meet deadlines
Notify Supervisor, Safety Coordinator, or Human Resources of any potentially dangerous equipment, practices, or violations of safety procedures
Appropriate attendance and punctuality required
Promote personal safety, safety procedures, and a safe work environment
Coordinate events and meetings
Assist in emergency situations as called upon
Other duties as assigned