Assistant, Regional Programs

Alliance for Young Artists & Writers•New York, NY

1d•Hybrid

About The Position

The Assistant, Regional Programs provides programmatic, administrative, and customer service-style support across the Alliance for Young Artists & Writers’ partnership work, with a primary focus on its nationwide Affiliate Partner Network. The role helps manage current partner commitments, ensure smooth operations, support partners and constituents, and contribute to special projects and events that advance the Alliance’s mission. The Assistant reports to the Manager, Regional Partner Network, and collaborates closely with program colleagues across teams. This is a part-time, hybrid position based in New York City, working 30 hours per week. The hourly rate is $21, paid bi-weekly. The in-office and remote schedule is flexible and determined collaboratively with supervisor input. Standard in-person and virtual office hours are 9:30 am–5:30 pm ET; the part-time schedule within those hours is set collaboratively with the supervisor. Occasional evening and weekend work is expected during peak program cycles, and some travel is required.

Requirements

At least two years of experience in a related role supporting programs, partnerships, or operations.
Proficiency with Microsoft 365, including Excel, and Google Suite.
Comfort learning and using technological tools, including databases, spreadsheets, and proprietary online platforms.
Strong organizational skills and ability to manage multiple projects with overlapping deadlines.
Excellent interpersonal, written, and verbal communication skills.
Detail-oriented, deadline-conscious, and proactive in identifying solutions.
Commitment to equity and inclusion practices in all areas of work.
Enthusiasm for supporting teen artists and writers and advancing the Alliance’s mission.
Willingness to work occasional evenings and weekends during peak program periods.

Nice To Haves

Experience supporting programs, partnerships, or operations in a nonprofit or education setting.
Familiarity with Salesforce, Notion, Campaign Monitor, and Zoom.
Customer service experience, especially in arts, education, or youth programming.
A 2- or 4-year degree in a relevant field, or equivalent experience.
Alum of the Scholastic Awards.

Responsibilities

Serve as a point of contact and customer service-style resource for regional Affiliate partners, providing guidance and troubleshooting assistance.
Assist in developing and updating partner guides, training decks, and onboarding materials.
Support facilitation of virtual Affiliate partner trainings, Town Halls, and informational presentations.
Draft and deploy frequent e-blast communications to the partner network.
Support new partner cultivation, onboarding, and relationship management in coordination with the Manager, Regional Partner Network.
Generate and manage spreadsheets and databases to track partner payments and agreements.
Support coordination of large-scale annual mailings of physical materials, including posters, award materials, and event assets, across the Affiliate network and other regional awards activities.
Assist the Adjudications Team with regional adjudication preparation as needed, including creating juror accounts and providing troubleshooting support.
Support Alliance-run regional awards ceremonies and exhibitions, as well as organization-wide National Event initiatives, including guest speaker research and coordination, day-of event logistics, and collecting and organizing related assets.
Capture and share partner and constituent feedback to inform program improvements and innovations.
Perform other responsibilities as assigned.