Assistant Purchasing Agent

Rex Moore Group, Inc.•Reno, NV

14d•$24 - $35•Hybrid

About The Position

The Assistant Purchasing Agent provides administrative and operational support to the Purchasing team by assisting with purchase orders, vendor communications, order tracking, documentation, and procurement activities. This role helps ensure timely material procurement and accurate purchasing records while supporting project teams and maintaining strong vendor relationships.

Requirements

1–3 years of purchasing, procurement, administrative, or construction support experience preferred.
Proficiency in Microsoft Office, particularly Excel and Outlook.
Strong organizational and multitasking skills.
Excellent customer service and communication skills.
Strong attention to detail.
Excellent organizational and time management skills.
Ability to work effectively in a fast-paced environment.
Strong written and verbal communication skills.
Ability to establish positive relationships with vendors and internal teams.
Basic understanding of purchasing and procurement principles.
Willingness to learn and grow within the Purchasing department.

Nice To Haves

Construction industry experience is a plus.
Experience working with ERP or purchasing software preferred.

Responsibilities

Assist Purchasing Agents with preparing and issuing purchase orders.
Review purchase requests for completeness and accuracy.
Communicate with vendors regarding pricing, availability, order status, and delivery schedules.
Track open purchase orders and follow up on outstanding deliveries.
Maintain purchasing records, vendor files, and procurement documentation.
Coordinate with Project Managers, Warehouse personnel, and Accounting to resolve purchasing issues.
Process order acknowledgments and update purchasing systems.
Assist with invoice reconciliation and purchase order discrepancies.
Obtain pricing and quotations from approved vendors.
Monitor supplier lead times and communicate potential delays to project teams.
Support inventory coordination and material tracking.
Perform additional administrative duties as assigned.