Assistant Project Manager

Upchurch•Reno, NV

20d

About The Position

The Assistant Project Manager (APM) supports planning, coordination, and execution of Building Management System (BMS), Electrical Power Monitoring System (EPMS), and controls projects. Working with project managers, field teams, clients, and subcontractors, the APM helps organize schedules, procurement, costs, and documentation to support timely project delivery. The position is based in Frederick or Sterling and supports projects in Northern Virginia, with travel to project sites approximately 50% of the time based on project needs. Work takes place in office settings and at project sites, including active construction environments with varying temperatures, noise, and dust. Site visits may involve walking through project areas and using stairs. The role requires computer and mobile-device use, review of drawings and electronic records, compliance with site safety policies, and use of required personal protective equipment. Overnight travel may be needed. Upchurch is a full-service building engineering company providing mechanical, plumbing, HVAC, and electrical services across the southeastern United States. Founded in 1970 and headquartered in Horn Lake, Mississippi, the company provides design, installation, maintenance, and emergency support services.

Requirements

At least 3 years of relevant experience in project coordination, project management support, or construction project administration.
Experience supporting schedules, submittals, RFIs, procurement, change orders, cost tracking, and project documentation.
Proficiency with Microsoft Office, especially Excel, Outlook, Teams, and Word.
Proficiency in Procore and Autodesk.
OSHA 10 or 30 certification.
Strong project coordination, organizational, and communication skills.
Ability to read construction/electrical shop drawings and IFC.
Ability to travel approximately 50% to project sites as project needs require, including overnight travel as needed.
Ability to manage multiple priorities, maintain accurate records, and follow through on deadlines and commitments.
Ability to coordinate effectively with field teams, clients, subcontractors, and vendors.
Ability to use Excel to maintain project logs and cost records and Outlook, Teams, and Word to coordinate communication and prepare documentation.
Ability to follow site safety policies and use required personal protective equipment.

Nice To Haves

BMS/EPMS or building controls experience.
Experience with low-voltage, electrical, controls, or data center construction projects.

Responsibilities

Support project managers in coordinating BMS/EPMS and controls projects to maintain alignment with scope, schedule, and budget.
Maintain project schedules and track milestones, action items, and outstanding issues; communicate delays and follow up with responsible teams.
Prepare, organize, and track submittals and requests for information (RFIs) to support timely reviews, responses, and field execution.
Track purchase orders, material availability, and deliveries, and coordinate with vendors and field teams to support installation schedules.
Support change order preparation and tracking by gathering scope, pricing, and supporting documentation for project manager review.
Update cost tracking records and assist with reviewing project expenses and commitments to help identify budget concerns.
Maintain project documentation, including correspondence, meeting minutes, drawings, logs, and closeout records.
Coordinate with field teams, clients, subcontractors, and vendors to communicate project updates, resolve coordination issues, and follow through on commitments.
Participate in project meetings and site visits to review progress, document action items, and support project completion.
Identify project issues, gather relevant information, and communicate concerns to the project manager.