Assistant Project Manager

Northeastern University•Boston, MA

16d

About The Position

The Assistant Project Manager (APM) supports project delivery from planning through completion and may contribute to any or all phases: pre-design, design, construction, and project closeout. The role assists with project planning and coordination, documentation and administration, on-site coordination, financial tracking, communication with stakeholders, scheduling, and risk and compliance management.

Requirements

Bachelor’s degree plus two years of experience in construction, project management, engineering, or architecture; alternatively, eight years of equivalent experience in lieu of a degree.
Ability to read and interpret project reports, construction drawings, specifications, and internal and external communications.
Proficiency in Microsoft Office, Microsoft Project, Trimble Unity Construct (TUC), and Procore.
Ability to work independently on complex tasks and make sound decisions.
Strong organizational skills, including prioritizing workload, anticipating project needs, and managing meetings and supporting documentation such as agendas, minutes, and action items.
Excellent written and verbal communication skills, including the ability to explain concepts clearly and build effective working relationships.
Strong problem-solving skills.

Responsibilities

Assist in developing project schedules, timelines, and work plans.
Help create and maintain project budgets and cost estimates.
Coordinate with architects, engineers, and design teams on project specifications.
Support development of project execution plans.
Update and maintain project information in spreadsheets and Trimble Unity Construct (TUC).
Manage submittals, requests for information (RFIs), and change orders.
Maintain project files, contracts, and correspondence; prepare and distribute meeting minutes; and track documentation for compliance and record-keeping.
Conduct or support site visits and progress inspections.
Communicate with site superintendents and Northeastern Clerks of the Works.
Coordinate installations, furniture, and other soft-cost items within projects.
Help resolve on-site issues and coordinate problem-solving.
Monitor quality control and safety compliance.
Assist with budget tracking and cost reporting; review and process invoices and payment applications; track change orders and their budget impact; and support forecasting project costs to completion.
Prepare progress reports and status updates, attend owner/architect/contractor (OAC) meetings, and help manage client expectations and address concerns.
Coordinate with in-house trades departments, including the Carpentry Shop, Transportation, and Sign Shop.
Update and maintain project schedules, track milestones, and flag potential delays.
Help identify project risks and mitigation strategies.
Ensure compliance with building codes, safety regulations, and contract terms, and support quality assurance/quality control (QA/QC) processes.