Assistant Project Manager

CycloKinetics•Salt Lake, UT

18d•Onsite

About The Position

The Assistant Project Manager supports the SVP of Capital Projects in executing large capital projects through detailed engineering, procurement, construction, and handover. This role serves as a day-to-day link among CycloKinetics’ internal teams, contractors, vendors, and suppliers, helping keep project scope, schedule, cost, quality, and safety on track. The Assistant Project Manager also compiles progress reports for project stakeholders. The role is based on-site in Salt Lake City, Utah. It supports project planning and controls, contractor and vendor coordination, procurement, project documentation, risk management, safety and quality activities, commissioning and closeout, and reporting to leadership, lenders, funding agencies, or government agencies as required. Travel to project sites or to support government reporting requirements may be needed (10%). Physical requirements may include lifting or moving items up to 50 pounds, bending, standing, reaching, climbing, walking, and prolonged sitting. Safe work habits and use of company-provided personal protective equipment are required. CycloKinetics develops high-performance propellants and fuels by converting biomass energy for aviation, aerospace, and defense applications. The company describes itself as an at-will, VEVRAA, Equal Employment Opportunity Employer, E-Verify participant, and Drug Free Workplace. Employment is contingent upon successful completion of background verification and drug screens. The position is classified as exempt.

Requirements

Bachelor’s degree in engineering, construction management, or a related field.
3–6 years of experience in capital project execution, engineering, or construction management in industrial, energy, or chemical settings.
Working knowledge of EPC/EPCM contracting, project controls fundamentals, and change management.
Strong written and verbal communication skills and ability to work across owner, contractor, and vendor teams.
Proficiency in MS Office, including Microsoft Project, and in project management and document control tools such as SharePoint, Procore, or equivalent.
Willingness to travel to project sites or support government reporting requirements (10%).
Ability to meet the stated physical requirements, including lifting or moving items up to 50 pounds, bending, standing, reaching, climbing, walking, and prolonged sitting.
Safe work habits and compliance with company safety policies, including mandatory use of company-provided personal protective equipment.

Nice To Haves

Experience on government-funded projects, such as DOE, DoD, or other federal- or state-funded programs, including familiarity with agency reporting, flow-down requirements, and compliance documentation such as Davis-Bacon, Buy America, or FAR/DFARS provisions, as applicable.
PMP, CCM, or equivalent certification; EIT/PE is a plus.
Experience with projects in synthetic and renewable fuels, power generation, oil and gas, process facilities, or defense-adjacent infrastructure.
Experience in an owner’s team role overseeing contractors.
Exposure to government-funded or financed projects with reporting and compliance requirements.

Responsibilities

Support execution planning, including the project execution plan, interface management, and stage-gate readiness reviews.
Monitor EPC/EPCM/general contractor performance against scope, schedule, budget, and quality requirements.
Manage document and deliverable flow, including RFIs, submittals, transmittals, design reviews, and action items.
Support project controls with cost reports, forecasts, change management, and monthly progress reporting.
Review and process change orders, commitments, and invoices in coordination with project controls and procurement.
Coordinate procurement activity for long-lead and critical equipment with the internal engineering team, including vendor follow-up, expediting, and inspection schedules.
Lead or support regular project meetings, preparing agendas, minutes, and tracked actions.
Maintain project risk and issue registers and drive mitigation actions.
Promote safety and quality culture at the site and office, including supporting audits and incident follow-up.
Support commissioning, startup, and turnover planning, including punch lists and closeout documentation.
Prepare updates for leadership, lenders, and funding agencies as required.
Support compliance with government contract and funding requirements, including milestone reporting, invoicing and payment documentation, and agency reviews or audits.