Assistant Project Manager

Gordon, Inc.•Bossier City, LA

About The Position

At Gordon, Inc., we take pride in continuous evolution. The driving force behind our business growth is a skilled and dedicated Project Management Team. The Assistant Project Manager position requires production experience and strong skills in work-plan development and progress tracking. This role will also prepare and present updates regularly to relevant management channels, ensuring that all our goals are achieved.

Requirements

0 – 5 years of experience in Project Management/Coordination.
0 – 3 years of experience in Manufacturing
Bachelor’s degree and/or working experience in Manufacturing, Architecture, Construction or related field
Comprehensive understanding of Gordon, Inc. product systems, demonstrating expertise with customers on product applications and customizations.
Proficient in MS Office Suite
Strong prioritization and organizational skills; detail-oriented
Proven success working with all levels of management
Strong written and verbal communication skills
Excellent presentation skills
Demonstrates commitment to deliver outstanding service – both with internal and external stakeholders
Takes ownership to personally resolve customer problems (or find someone who can)
Listens well, asks clarifying questions and checks for agreement with customers
Committed to following-up with customers in all instances in a timely manner
Strong sense of accountability - ensures that you will do what you say that you are going to do
Creates a personal connection with customers – smiles, warm greetings, acts friendly and respectful
Positive attitude
Actively identifies risk and escalates as needed
Intermediate financial acumen – cashflow, cost projections, job cost, billings projections
Basic knowledge of Gordon, Inc. products, services, processes and projects
Understands project plans and specifications
Independently performs most assignments with instruction
Works autonomously at times
Receives guidance for unusual or complex problems and supervisor approval for changes in standards
Engages company culture
Open to feedback and flexible to change

Responsibilities

Ensure that all aspects of a project are organized and in conformance with timeline and deliverable requirements
Maintain project performance database that tracks overall progress and achievement of milestones
Work with resources effectively to boost project efficiency and maximize deliverables output
Report project risks and outcomes to appropriate management channels, and escalate issues according to project work plan
Deepen partnerships with all stakeholders
Maintain processes for managing scope during the project lifecycle, setting quality and performance standards and assessing risks
Monitor resources to ensure project efficiency and maximize deliverables
Anticipates and timely communicates deviations from a project plan or schedule and keeps all participants and stakeholders informed
Analyzes, identifies, logs, and manages potential and known actual risk issues, recommends corrective action(s) to be taken
Forecasts how more serious project set-backs and issues of risks might impact project scope, schedule, quality and cost
Manage customer relationships, working collaboratively with both internal and external stakeholders while navigating complex design challenges, developing creative technical solutions to meet project goals
Communicate effectively with internal and external project stakeholders throughout the project lifecycle to deliver successful projects and promote repeat business
Aid with direct client communication including management of schedules and key milestones/deliverables
Analysis of complex project criteria (design intent, budget, schedule, resource availability, etc.) and creation of effective, actionable plans to align these various criteria in real-time with achievable positive results
Recommend and present innovative solutions and drive internal developments and improvements
Utilize architectural and manufacturing expertise to guide design development and oversight in collaboration with production of shop drawings and supporting documentation
Collaborate with production team to ensure projects are manufactured on time and to exacting standards
Measuring and monitoring project performance using appropriate tools and techniques
Proactively working to deliver projects on-time, within budget, within scope and within spec
Expedite, review, and provide “Quality Control” on shop drawings and submittals
Prepare, submit, obtain approval, verify and track billings until payment is received.
Prepare change order proposals and coordinate with Estimating Team when required for Senior Project/Product Manager’s submittal.
Monitor and update cost projections for all projects managed
Ensures that all procedures are followed, with precision, and that “short cuts” that are intended to save minutes do not result in creating non-value added work downstream, lends itself to possible confusion, or result in an ambiguous specification and expectation for whatever process is required to satisfy the needs of the customer
Return Authorization procedure
Credits procedure
Internal Debit procedure
Sales Order Cancellation procedure
Generates Absorb Freight documentation
Coordination with Purchasing on Custom color matches
Order Expediting with the Planning & Scheduling Teams
Seeks Technical solutions to Customer problem in concert with Engineering
Systematic Follow-up with the Customer for Approvals
Submittal Drawings
Advance Purchase of Raw Materials
Calculates take-offs for customers
Reviews Purchase Order scope vs. Estimate scope
Maintenance of information and procedures on Gordon Intranet
Promote Gordon, Inc. and maintain strong relationships with sub-contractors, general contractors, owners and architects