Assistant Project Manager (Fireproofing)

Double L Management • Westerville, OH

1d

About The Position

Omni Fireproofing Systems is seeking an Assistant Project Manager to lead commercial fireproofing projects from beginning to end. The role is responsible for planning, coordinating, and executing projects to ensure they are completed on time, within budget, and to required standards. The position supports pre-construction, construction, job-site oversight, cost and schedule management, customer and supplier relationships, change-order administration, and project closeout.

Requirements

• High school diploma or GED.
• 1–3 years of project management experience.
• Proficiency in Microsoft Office, including Excel, Outlook, and Word.
• Strong attention to detail and organizational skills.
• Ability to work independently with minimal supervision.

Nice To Haves

• Knowledge of commercial fireproofing.

Responsibilities

• Review plans and specifications and attend internal turnover meetings with estimating.
• Review bids for constructability; prepare RFIs; and coordinate shop drawings.
• Review and understand contract and scope requirements, including bid-day agreements, key contractual issues, and contract addendums.
• Prepare an initial manpower plan with superintendent input and ensure the project team understands production rates.
• Buy out subcontractors and suppliers and release materials according to lead times.
• Manage submittals through review and approval.
• Meet with the general contractor’s project manager and superintendent, and conduct a site visit with the superintendent and foreman.
• Set up the job in project management software.
• Prepare and facilitate the internal project kickoff meeting and follow up on action items.
• Visit the job site at least twice a month with the superintendent and foreman.
• Validate installed quantities against ERP reports and understand progress and work in place in relation to job costs and projections.
• Review costs, productivity, and the weekly look-ahead plan with the foreman.
• Review and sign off on invoices within two days and update cost projections weekly.
• Monitor significant outstanding material or subcontractor invoices and review material quantities ordered against budgeted quantities.
• Distribute weekly production reports to the foreman and superintendent.
• Manage projects to meet or beat direct-cost targets for labor, equipment, materials, subcontractors, and other costs.
• Participate in bi-monthly job projection meetings; account for and track allowances; and prepare monthly pencil billings.
• Communicate with relevant parties, including the COO, superintendents, foremen, and the general contractor’s project team.
• Develop and maintain strong relationships with customers and suppliers and represent the company’s best interests in job-site meetings.
• Order materials and execute purchase orders; identify and expedite long-lead items.
• Address and follow up on vendor and supplier issues, delays, and change orders.
• Review and update the manpower plan weekly.
• Document delays and deviations from the agreed schedule and notify the general contractor of impacts related to changes in schedule sequence, scope, or delays.
• Review, discuss, and support the foreman’s look-ahead plan.
• Ensure change orders are priced timely, processed, and approved; follow up on outstanding change orders every two weeks; and resolve open change orders before closeout.
• Understand and follow contractual terms with the general contractor.
• Update budgets and labor hours to reflect change orders.
• Conduct formal post-job reviews and provide objective productivity feedback to estimating.
• Ensure timely project closeout and resolution of change orders.

Benefits

• Health insurance
• Dental insurance
• Paid time off
• Bonuses
• 401(k) with company contributions
• Weekly pay
• Company-paid life and disability insurance
• Optional employee-paid additional life insurance for employees, their spouses, and children

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED