Assistant Project Manager (Fireproofing)

Double L Management • Westerville, OH

3d

About The Position

Omni Fireproofing Systems is seeking an Assistant Project Manager to lead commercial fireproofing projects from beginning to end. The position is responsible for planning, coordinating, and executing projects to ensure completion on time, within budget, and to required standards. The role manages activities across pre-construction, construction, and post-construction, including project setup, subcontractor and supplier coordination, cost and schedule oversight, change orders, customer communication, and project closeout.

Requirements

• High school diploma or GED.
• 1–3 years of project management experience.
• Proficiency in Microsoft Office, including Excel, Outlook, and Word.
• Strong attention to detail and organizational skills.
• Ability to work independently with minimal supervision.

Nice To Haves

• Knowledge of commercial fireproofing.

Responsibilities

• Review plans and specifications and attend internal turnover meetings with estimating.
• Review bids for constructability, prepare RFIs, and coordinate shop drawings.
• Review contract and scope requirements, bid-day agreements, contractual issues, and contract addendums.
• Prepare the initial manpower plan with superintendent input and ensure the project team understands production rates.
• Buy out subcontractors and suppliers and release materials according to lead times.
• Manage submittals through review and approval.
• Meet with the general contractor's project manager and superintendent, and conduct site visits with the superintendent and foreman.
• Set up projects in project management software and facilitate internal kickoff meetings, following up on action items.
• Visit job sites at least twice a month with the superintendent and foreman.
• Validate quantities in place against ERP reports and understand progress and completed work in relation to job costs and projections.
• Review costs, productivity, and weekly look-ahead plans with the foreman.
• Review and sign off on invoices within two days.
• Update cost projections weekly and monitor outstanding material or subcontractor invoices.
• Review material quantities ordered against budgeted quantities.
• Distribute weekly production reports to the foreman and superintendent.
• Manage direct project costs for labor, equipment, materials, subcontractors, and other items to meet or beat targets.
• Participate in bi-monthly job projection meetings and track allowances.
• Prepare monthly pencil billings.
• Communicate with the COO, superintendents, foremen, and general contractor project team.
• Develop and maintain strong relationships with customers and suppliers, and represent the company's interests in jobsite meetings.
• Order materials, execute purchase orders, and identify and expedite long-lead items.
• Address and follow up on vendor and supplier issues, delays, and change orders.
• Review and update the manpower plan weekly.
• Document delays and deviations from the agreed schedule and notify the general contractor of impacts related to schedule sequence, scope, and delays.
• Review, discuss, and support the foreman's look-ahead plan.
• Ensure change orders are priced timely, processed, and approved; follow up on outstanding change orders every two weeks and resolve open change orders before closeout.
• Understand and follow contractual terms with the general contractor.
• Update budgets and labor hours to reflect change orders.
• Conduct formal post-job reviews and provide objective productivity feedback to estimating.
• Ensure timely project closeout and resolution of change orders.

Benefits

• Health insurance
• Dental insurance
• Paid time off
• Bonuses
• 401(k) with company contributions
• Weekly pay
• Company-paid life and disability insurance
• Optional employee-paid additional life insurance for employees, their spouses, and children

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED