Assistant Project Manager

Aston Carter • Chapman, PA

8d • $55,000 - $60,000 • Onsite

About The Position

The Assistant Project Manager supports project managers, superintendents, and field leadership in coordinating commercial electrical and low-voltage construction projects. The role is a liaison between office and field teams, helping keep project documentation, procurement activities, reporting, scheduling, and communication organized, accurate, and current.

The position involves daily administrative and clerical support, document control, project record maintenance, procurement tracking, meeting documentation, and scheduling assistance. It also includes daily Microsoft Excel use for data entry, spreadsheet upkeep, reporting, and project tracking, as well as basic accounts receivable support in QuickBooks. The role works collaboratively with vendors, field personnel, project managers, and internal stakeholders in an onsite office environment closely connected to construction operations.

This is a permanent, full-time onsite position in Bath, Pennsylvania. The standard schedule is approximately 7:00 AM to 4:00 PM, with flexibility to start as early as 6:00 AM and work until 4:00 PM as business needs require. The role is open to entry-level graduates with aptitude and relevant background; no formal degree is required. The organization offers opportunities for career advancement and professional growth.

Requirements

• Proficiency with Microsoft Office, including daily Microsoft Excel use for data entry, spreadsheet maintenance, reporting, and project tracking.
• Administrative and clerical experience, including document control, scheduling support, procurement tracking, meeting documentation, and project record maintenance.
• Experience or familiarity with the electrical or construction industry, particularly commercial electrical projects, field-to-office coordination, procurement processes, and project documentation.
• Strong organizational skills and ability to manage multiple priorities while maintaining accurate records.
• Excellent written and verbal communication skills.
• Ability to multitask and manage deadlines in a fast-paced project environment.
• Strong attention to detail in documentation, reporting, and data entry.
• Experience or familiarity with QuickBooks for basic accounting and accounts receivable tasks.
• Understanding of construction and electrical industry terms and concepts.
• Positive attitude and willingness to learn new systems, processes, and industry practices.
• Ability to work collaboratively with experienced project managers and field leadership.
• No formal degree required.

Nice To Haves

• Entry-level graduates with strong aptitude and a relevant background in administration, construction, or related fields are welcome.
• Interest in building a career in the electrical contracting and construction industry.
• Motivation to grow professionally in a company offering career advancement opportunities.
• Adaptability to support evolving project needs in a growing organization.

Responsibilities

• Support project managers, superintendents, and field leadership with daily administrative and clerical tasks for commercial electrical and low-voltage construction projects.
• Coordinate communication between office and field teams and share project updates promptly.
• Organize, update, and maintain project documentation and records.
• Help coordinate project timelines, meetings, and field activities.
• Track material orders, deliveries, and related procurement documentation.
• Use Microsoft Excel daily for data entry, spreadsheet maintenance, reporting, and project progress tracking.
• Prepare meeting notes and document action items to support follow-up and accountability.
• Maintain project records, including contracts, change orders, invoices, and other project-related documents.
• Communicate with vendors, field personnel, and internal stakeholders to resolve issues and obtain information.
• Assist with accounts receivable activities in QuickBooks, including basic data entry and payment tracking as directed.
• Apply construction and electrical industry terminology when reviewing documents and communicating with project teams.
• Manage multiple priorities and deadlines, completing tasks accurately and on time.
• Contribute to a collaborative environment with a positive attitude and willingness to learn and take on new responsibilities.

Benefits

• Medical insurance through Capital BlueCross PPO, including access to specialists without referrals and coverage for office visits, prescriptions, and hospital care.
• 401(k) retirement plan through Transamerica, with eligibility beginning the first day of the month following 90 days of employment; includes educational tools, rollover assistance, and access to a financial advisor.
• Career growth and advancement opportunities.
• Employee support, workplace stability, and a team-focused culture.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed