Assistant Project Manager

41 North Contractors • Scottsdale, AZ

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About The Position

41 North Contractors is a general contracting and commercial development company serving Illinois and Arizona. The Assistant Project Manager supports construction projects from inception through completion, helping coordinate technical work, ensure compliance with design specifications, and facilitate communication among project stakeholders. The position assists with schedules, budgets, resources, quality, and safety so projects can meet milestones and client expectations in the Arizona region.

The role works collaboratively with project managers and the broader team. It supports project documentation and administration, including contracts, scopes of work, submittals, procurement tracking, job cost files, close-out manuals, and warranty books. The Assistant Project Manager coordinates with subcontractors, architects, owners’ representatives, and other consultants, follows up on missing requirements, and reports project status to operations directors.

For submittals, the Assistant Project Manager enters and maintains the submittal log in Procore, checks drawings for missing items or materials, tracks procurement, obtains samples and technical documents from subcontractors, and provides weekly progress updates. For contracts and scopes, the role records information in Procore, confirms scope items with the project manager, tracks executed documents, and requests certificates of insurance. Before project completion, the role requests close-out and warranty materials from subcontractors and reviews owner contract and project drawings for required close-out documentation.

Requirements

• Bachelor’s degree in civil engineering, construction management, or a related field.
• Basic understanding of construction processes, materials, and methods.
• Familiarity with submittals, requests for information (RFIs), insurance requirements, and filing liens.
• Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Strong communication and organizational skills.
• Ability to work collaboratively in a team environment and manage multiple tasks simultaneously.

Nice To Haves

• Internship or prior experience in a construction or Assistant Project Manager role.
• Knowledge of AutoCAD, Revit, or other design software.
• Working knowledge of Procore.
• Positive and encouraging personality.
• Reliable, trustworthy, and committed to team success.
• Outstanding organizational skills and ability to prioritize tasks.
• Ability to thrive in a high-volume, deadline-driven work environment.
• Highly motivated self-starter with a strong work ethic.

Responsibilities

• Work collaboratively with the project manager and team to maximize productivity.
• Create and manage contracts and scopes of work, and help streamline the process.
• Support the submittal process, including entering and maintaining the submittal log in Procore.
• Prepare and maintain close-out manuals and warranty books.
• Ensure contracts, scopes of work, certificates of insurance, and related documents are processed in a timely manner.
• Coordinate with team members and outside consultants, including architects and owners’ representatives.
• Participate in weekly project-status updates with directors of operations.
• Track and update job cost files with contract and purchase order status.
• Follow up with project managers and subcontractors regarding missing requirements.
• Meet with operations leadership and project managers to review project details and scopes.
• Review drawings for missing items or materials and create and maintain project procurement logs.
• Follow up with subcontractors to obtain samples, shop drawings, specification sheets, and other submittal materials for architects or Procore.
• Enter subcontract information and scope items in Procore, and send and track contracts and scopes for execution.
• Request certificates of insurance when contracts and scopes are issued to subcontractors.
• Request close-out and warranty materials from subcontractors before project completion and review owner contract and drawings for close-out documentation requirements.
• Assist in preparing and reviewing project plans, specifications, and technical documents for accuracy and compliance with industry standards.
• Coordinate with architects, contractors, and subcontractors to support project execution and resolve technical issues.
• Track schedules, budgets, and resource allocation, and report progress to project managers.
• Support quality control and safety compliance through site inspections and adherence to regulatory requirements.
• Maintain project documentation, including change orders, meeting minutes, and correspondence.
• Interpret building drawings and specifications to help ensure project requirements are met.
• Use software tools to create reports, update schedules, and analyze project data.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level