Assistant Project Manager

The Porter Company•Manchaca, TX

About The Position

The Assistant Project Manager supports the Project Manager in planning and coordinating construction activities from project inception through completion. The role assists with organization, scheduling, budgeting, implementation, monitoring job progress, understanding construction financial and accounting practices, and resolving field problems. The position supports mechanical HVAC, plumbing, and specialty piping projects across commercial, medical, technology, municipal, and government markets. The employee works with project documents, schedules, purchasing, billing, field personnel, foremen, estimating, accounting, suppliers, customers, and other internal and external stakeholders. The role includes work in an office environment as well as travel to field locations as needed, where outdoor and construction-site conditions may be encountered.

Requirements

Minimum 3–5 years of related experience in the construction industry.
High school diploma or GED required.
Knowledge of the construction industry and construction documentation.
Working knowledge of federal, state, and city regulations and guidelines.
Proficiency in Microsoft Office applications, including Outlook, Word, and Excel.
Demonstrated integrity, honesty, professionalism, and commitment to company values.
Self-motivated and able to work efficiently in a fast-paced environment.
Excellent organizational, communication, strategic, technical, analytical, problem-solving, and multitasking skills.
High quality standards and attention to detail.
Ability to manage and supervise personnel.
Ability to build positive working relationships with employees at multiple levels, management, suppliers, and customers.
Ability to commute to and navigate field locations.
Ability to meet the role’s physical demands, including sitting, seeing, talking, hearing, using hands, walking, reaching, climbing or balancing, stooping, kneeling, crouching, or crawling; occasional lifting or moving of up to 25 pounds.

Nice To Haves

Pursuing a Bachelor of Science degree with an engineering or construction management focus.

Responsibilities

Support the Project Manager in driving the project’s overall flow from inception to completion.
Review contract and bid documents from estimating, understand project scope during turnover, and attend walk-throughs.
Assist with project document control, including insurance, bonding, permits, submittals, RFIs, change orders, and correspondence.
Ensure project documents are centrally saved in the selected document control software.
Verify that correct drawings are distributed to the field.
Assist with the schedule of values or billing format required by contract documents.
Support project scheduling, including completion dates, deliveries, subcontractor requirements, and integration with project and manpower schedules.
Request purchase orders for major equipment and subcontractors, noting shipping requirements and anticipated delivery dates, and request appropriate delivery notice.
Facilitate material takeoffs by trade foremen.
Attend internal and external meetings to review scheduling, deliveries, work plans, job progress, manpower, and solutions to setbacks.
Support the accounting department with monthly billings and collections and follow up on outstanding balances.
Collaborate with foremen on project safety, including toolbox talks and weekly walk-throughs.
Gather information about changes in work and hand it over to estimating for pricing; ensure work does not start before approval or notice to proceed.
Assist field personnel with project closeout.
Escalate critical or sensitive issues to the Project Manager with a recommended resolution.
Comply with company operating policies, procedures, and safety programs.
Perform additional assignments based on company needs or as directed by executives.