Assistant Project Manager

ICON•Austin, TX

18d

About The Position

ICON is seeking an Assistant Project Manager to support its Design-Build team. This role helps coordinate design and construction activities and serves as the primary liaison among ICON’s design, engineering, and field operations teams during construction. As a member of the Project Management Office (PMO), the Assistant Project Manager supports the Project Executive and Project Manager with project execution, including design coordination, submittals, RFIs, document control, schedule tracking, and change management. The position contributes to construction delivery using ICON’s 3D-printed building technology. The role involves managing project information and documentation, coordinating design deliverables with construction milestones, supporting field teams, monitoring cost and schedule information, and helping resolve constructability and coordination issues. It also supports project closeout through the compilation of as-built documentation, warranty information, and turnover packages.

Requirements

Bachelor’s degree in Construction Management, Engineering, Architecture, or a related field.
At least 5 years of experience supporting design-build or general contracting projects.
Strong understanding of construction drawings, detailing, and technical coordination.
Demonstrated ability to manage project information workflows and document control systems such as Procore, Smartsheet, Bluebeam, or equivalent.
Excellent written and verbal communication skills and a proactive, detail-oriented mindset.
Strong organizational skills and ability to handle multiple tasks in a fast-paced environment.
Fundamental understanding of construction cost management principles.

Nice To Haves

Prior experience with design-build or self-performing contractors.
Familiarity with 3D-printed or advanced construction technologies.
Working knowledge of scheduling software such as MS Project, Primavera, or Smartsheet.
Exposure to building systems coordination, including MEP, structural, and civil.

Responsibilities

Serve as the primary conduit between design and construction teams to align and communicate technical information, design intent, and construction priorities.
Manage the timely flow of RFIs, submittals, and design clarifications among architects, engineers, and field teams.
Coordinate with Design, Structural, MEP, and Print Operations teams to ensure design details are constructible, accurate, and compatible with ICON’s 3D-printed systems.
Track design revisions and distribute updated documents to appropriate stakeholders.
Maintain organized project documentation, including drawings, specifications, RFIs, submittals, meeting minutes, and change orders.
Assist with project budgeting and cost tracking, including procurement logs, trade buyout tracking, and invoice reconciliation.
Prepare and update project reports, drawing logs, and other management tools according to ICON’s PMO standards.
Process and store field and design documentation in designated project management systems, such as Procore and Smartsheet.
Support development and maintenance of project schedules, coordinating design deliverables with construction milestones.
Help field teams interpret drawings, verify dimensions, and ensure work aligns with design intent.
Participate in site walks and quality reviews to address design and construction coordination issues promptly.
Identify potential constructability challenges and propose solutions in collaboration with the Project Manager and Construction Manager.
Work with Design, Construction, Procurement, and Print Operations teams to support efficient project delivery.
Facilitate clear, consistent, and professional communication among internal and external stakeholders.
Support project closeout by compiling as-built documentation, warranty information, and turnover packages.