Assistant Project Manager

Chimes • Fort Bragg, NC

18d

About The Position

The Assistant Project Manager manages the day-to-day operation of an assigned contract and supports the Project Manager in ensuring services meet contract specifications, quality standards, and customer needs. The role coordinates staffing, work, transportation, building and floor-care schedules; supports payroll, attendance, labor budgets, supplies, inventory, uniforms, and reporting; and helps recruit, train, evaluate, and supervise employees. It also works with government facility staff, contracting personnel, HR, community agencies, and job coaches, including to support Chimes employees with disabilities. The position is designated as essential and may be required to remain at or report to the work location during an institutional emergency. The listed schedule is Monday through Friday, 5:00 p.m. to 1:30 a.m., at an hourly pay rate of $33.71.

Requirements

• High school diploma or equivalent.
• Three to five years of experience managing a workforce providing services under a contract of similar scope and size.
• Demonstrated ability and knowledge of building service management, relevant equipment, chemicals, and their applications.
• Valid driver’s license from the state of residence and ability to drive; the license must have been valid for at least three years.
• Acceptable driving record as determined by the Agency’s insurance carrier and Chimes DC policies and procedures.
• If driving a 15-passenger van, must be at least 25 years old.
• Ability to stand or walk for long periods and go up and down stairs.
• Ability to reach above the head, bend, kneel, stoop, crawl, and lift, carry, and push up to 50 pounds as needed.
• Ability to work in dusty spaces or adverse weather conditions and see details on floors, above the head, or on surfaces.
• Ability to work independently and collaboratively, maintain confidentiality, communicate effectively, teach and supervise others, make decisions, solve problems, and organize and prioritize work.
• Ability to maintain safety awareness, respond immediately to emergencies, analyze data, and recommend corrective action.
• Ability to read, write, and speak English; use technology; manipulate numbers; and complete reports, logs, and paperwork accurately and on time.
• Ability to understand and apply technical written material and comply with safety procedures and environmental requirements.
• Ability to operate machinery safely and properly use and care for equipment and cleaning supplies.
• Ability to complete tasks amid interruptions, attend work regularly, remain on site for the scheduled shift, and work a flexible schedule as required.
• Ability to attend and participate in training and work-related meetings.
• Ability to demonstrate integrity and ethical standards and treat others positively, respectfully, and courteously.
• Ability to provide guidance, direction, and technical support and comply with building, security, and company policies and procedures.

Nice To Haves

• Valid CPR/first aid certification.
• Knowledge of green cleaning principles and CIMS certification requirements.
• Knowledge of electronic tracking systems such as MAXIMO, SAMS, TAMS, and JAMS.
• Knowledge of regulatory standards, hospital standards, and facility management.
• Knowledge of regulations for SDS, fire and safety, hazard communications, and bloodborne pathogens.

Responsibilities

• Comply with Agency policies and procedures and follow contract specifications.
• Maintain effective, efficient, and positive relationships with government facility staff.
• Accept service requests and, with CA approval, provide services in accordance with the agreement.
• Manage day-to-day operations of the assigned contract.
• Assist with managing staffing, work, transportation, and building schedules in accordance with contract specifications.
• Manage completed and incomplete work, omissions, and productivity based on TE/TO.
• Assist in reviewing and responding to inspection and discrepancy reports.
• Enforce high-quality performance of all work and help resolve quality issues through quality control and staff training.
• Establish and manage supervisors’ inspection procedures and guidelines with JAMs.
• Assist with and enforce internal safety training and implement safety procedures and policies.
• Help keep the SDS book current and the chemical list updated.
• Assist with hiring, evaluating, and supervising employees under the role’s authority.
• Assist with and enforce supervisor training to ensure work meets contract specifications.
• Help arrange vendor training on chemicals and equipment.
• Develop and manage floor-care and maintenance services schedules.
• Assist with preparing staffing and work schedules and maintaining daily time records.
• Assist with payroll data, attendance, hours management, and labor budgets.
• Assist with inventory and ordering supplies within budget parameters.
• Manage uniform quantities, requirements, standards, and condition.
• Manage and maintain reports and requirements from contracting office personnel.
• Attend meetings with government, facility, and customer representatives as needed.
• Present ideas and recommendations to the Project Manager and CA based on contract needs.
• Assess, analyze, and solve operational challenges or recommend solutions.
• Assess employee performance and provide feedback to support required standards.
• Ensure compliance with dress code, personal hygiene, building, and security requirements.
• Act as supervisor if the backup system fails.
• Work cooperatively with HR to sustain employment for individuals with disabilities.
• Ensure timely and accurate completion of time studies, when applicable, evaluations, and employee communications.
• Work with outside agency staff and job coaches to assist Chimes employees.
• Pass and comply with CPR/first aid and OSHA training requirements.
• Maintain full accountability for Chimes DC property and chemicals, as well as internal and Government keys, and maintain security standards for Chimes facilities and property.
• Serve as a liaison with community agencies and job coaches to assist Chimes employees.
• Act as Project Manager when the Project Manager is absent.
• Assist in planning and implementing staff development programs.
• Assume other duties, responsibilities, and special projects as needed.

Benefits

• Medical plan starting at $13.80 per month; the Minimum Value Health Plan is listed at $6.90 per pay period.
• Employer-paid life insurance and AD&D.
• Employer-provided long-term disability coverage.
• 403(b) retirement plan with employer match.
• 10 paid holidays and generous PTO.
• Tickets at Work.
• Employee referral bonuses and recognition programs.
• Clear pathways for growth and advancement.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED