Assistant Project Manager

Design Group Inc • Pittsburgh, PA

3d

About The Position

The Assistant Project Manager is a development-focused role for a Project Architect aspiring to transition into full Project Manager responsibilities. Within a 1–2 year development framework, the role provides hands-on project leadership experience, structured mentorship, and progressively greater ownership of project management tasks.

The Assistant Project Manager supports the Project Manager in delivering projects on time, within budget, and in alignment with DesignGroup’s expectations for exceptional client service and project quality. Through mentorship with an assigned Champion, the APM develops core project management competencies, including schedule management, client communication, financial literacy, consultant coordination, and leadership of project workflows, with increasing independence.

Requirements

• Professional degree, such as a Bachelor of Architecture or a degree in a related field, from an accredited program.
• At least 5 years of professional experience in architecture.
• Strong understanding of design documentation, drawing sets, and project workflows.
• Experience coordinating across multiple disciplines.
• Strong organizational skills, attention to detail, and follow-through.
• Effective written and verbal communication skills.
• Previous exposure to construction administration, scheduling, or budget tracking.
• Demonstrated interest in project management, team leadership, or client-facing roles.
• Experience with consultant coordination or leading smaller project components.
• Proficiency in Revit, SketchUp, Adobe Creative Suite, and Microsoft Office.
• Architectural registration is required.
• Ability to manage multiple tasks with shifting priorities.
• Proactive problem-solving, initiative, and willingness to seek clarity.
• Effective collaboration and interpersonal skills.
• Comfort learning new processes, tools, and project workflows.
• Demonstrated interest in leadership and growth into Project Manager responsibilities.

Nice To Haves

• LEED AP certification.
• PMC or PSMJ Project Manager Certification.

Responsibilities

• Assist the Project Manager with planning, developing, and maintaining project schedules.
• Support the creation of agendas, meeting materials, presentations, and deliverables.
• Prepare, track, and distribute meeting minutes and follow-up action items.
• Maintain project documentation, including logs, coordination files, and task lists.
• Support quality control by reviewing documents for consistency and completeness.
• Lead defined workstreams or smaller project components with Project Manager oversight.
• Assist with risk identification and mitigation planning.
• Support proposal development and coordination for project pursuits.
• Assist with coordination between design disciplines, engineering consultants, and internal team members.
• Track consultant deliverables, deadlines, and alignment with project scope.
• Support the Project Manager with communication to regulatory agencies and permitting entities.
• Assist with monitoring project budgets and resource allocation.
• Support invoice preparation, accounts receivable tracking, and financial documentation.
• Review fee trends and flag issues or variances for the Project Manager’s attention.
• Prepare client correspondence, draft communications, and organize deliverables.
• Participate in select project meetings and occasionally stand in for the Project Manager when appropriate.
• Support client expectations through clear communication and proactive task follow-through.
• Participate in structured mentorship with an assigned Champion aligned to the PA–PM competency model.
• Engage in monthly check-ins and milestone reviews to track progress toward Project Manager readiness.
• Demonstrate growth in leadership, coordination, communication, and project ownership.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level