Assistant Project Manager

Farren International•Roxbury Township, NJ

23d

About The Position

Farren is seeking an Assistant Project Manager to support region-specific Internal Project Managers. The role focuses on maintaining data integrity and managing Farren’s internal transportation management system (TMS), including opening and closing orders and managing schedule changes. The Assistant Project Manager attends daily and weekly calls with clients and vendors, maintains accurate paperwork, and distributes schedules and documentation to the appropriate parties. The role also manages vendor quote requests (RQs) through the RQ system and Business Central, coordinating with customers and internal accounting on billing matters. The position is intended to provide training and development toward becoming an Internal Project Manager and eventually taking ownership of a specific project or region.

Requirements

High school education.
Analytical thinking and problem-solving skills, with a data-driven approach.
Ability to manage multiple priorities in a dynamic environment.
Adaptability to evolving business requirements.
Collaborative, team-oriented approach to problem solving.
Proficiency in Microsoft Office applications, including Excel, Word, Outlook, and Teams.
Strong communication skills.
Technological skills.
Meticulous attention to detail.
Experience with data organization and maintenance.

Responsibilities

Support Internal Project Managers.
Support collection and organization of information within Farren’s internal tools.
Establish and maintain orders in Farren’s TMS, including opening and closing orders and managing daily changes.
Attend daily internal and external calls for the assigned project or region.
Maintain the daily hotsheet by updating statuses and recording delays or cancellations.
Manage and maintain the RQ process in Business Central, ensuring quote requests are created, routed, and tracked accurately.
Review RQ documentation for completeness and accuracy and ensure required information is included and procurement procedures are followed.
Coordinate with customers and internal accounting regarding billing and billing discrepancies.
Analyze Farren’s internal ENB/Open loads reports daily or weekly.
Ensure data quality and integrity across the TMS, paperwork, heavy haul board, and other internal systems.
Identify and drive process improvements and automation opportunities to increase efficiency and reduce manual input.
Train under Internal Project Managers to develop skills for progression into project management and project ownership.
Disseminate weekly schedules and paperwork to the relevant vendors and clients.