Assistant Project Manager
About The Position
Maddox Industrial Group (MIG) is seeking an Assistant Project Manager to support the Project Manager in the execution of project deliverables. This role involves assisting with scope definition, proposal preparation, and project execution. The Assistant Project Manager will coordinate and track project progress, including schedules, budgets, labor hours, and quality standards, while also supporting field operations by working closely with Foremen/Superintendents to plan and monitor work for field crews. Key responsibilities include documentation and reporting, resource coordination, upholding safety and quality standards, assisting with project completion and closeout, communicating with subcontractors, customers, and vendors, and providing financial support for invoicing and change orders. The role also includes performing additional project-related tasks as needed.
Requirements
- 3+ years of experience in project coordination or field experience in construction projects.
- Proven ability to collaborate effectively with other team members, subcontractors, and customers with minimal oversight.
- Strong organizational, time management, and communication skills.
- Ability to handle multiple priorities and meet deadlines in a fast-paced environment.
- Familiarity with ASME B31.3/31.1 welding procedures and industry guidelines.
- Experience in construction projects related to the Air Separation, Gas Processing, or Energy industries.
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook, etc.).
- Ability to support after-hours field team needs when necessary.
- U.S. work authorization required.
Nice To Haves
- Bachelor’s degree in Engineering, Construction Management, or a related field.
- Familiarity with project management software (e.g., Procore, Smartsheet) and ERP systems.
- Experience with project management tools like PowerBI or Salesforce.
Responsibilities
- Assist with Project Management: Support the Project Manager in the execution of project deliverables, including scope definition, proposal preparation, and project execution.
- Coordinate and Track Progress: Assist with monitoring and managing the progress of projects, including schedules, budgets, labor hours, and quality standards. Help identify issues and collaborate with team members to address them.
- Support Field Operations: Work closely with Foremen/Superintendents to plan, assign, and monitor work responsibilities for field crews. Ensure that all tasks are completed according to project timelines and standards.
- Documentation and Reporting: Assist in preparing regular project status updates for senior management. Help track project documentation, including invoices, change orders, etc.
- Resource Coordination: Collaborate with internal teams to assist in sourcing and managing materials and subcontractors as required for projects.
- Safety and Quality Standards: Uphold and promote safety practices and the company’s quality standards in all aspects of project work. Assist in ensuring that safety protocols are followed on-site.
- Project Completion and Closeout: Assist in verifying the completion and completing the project turnover package. Ensure that all documentation is complete for project closeout.
- Customer and Vendor Communication: Assist in communication with subcontractors, customers, and vendors. Ensure that project expectations are met, and assist in resolving any issues that arise.
- Financial Support: Assist the finance team with invoicing, processing change orders, and managing any collections issues.
- Other Duties as Assigned: Perform additional project-related tasks as needed to support the Project Manager and the broader project team.
Benefits
- Free HSA health plan or traditional PPO
- 401(k) with generous company match (Safe Harbor)
- Dental, vision, and optional coverage like accident & critical illness insurance
- HSA and FSA accounts to save on healthcare costs
- Company-paid Life, Long Term Disability, and AD&D insurance
- Confidential support for mental health, family matters, legal concerns, and more through our Employee Assistance Program
- Discounts on gyms, shopping & entertainment
- Health benefits kick in fast – first of the month after 30 days
- Paid Time Off
- Paid Holidays
- Bereavement Leave
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
