Assistant Project Manager

Fidelity Building Services Group • Winter Garden, FL

3d • Onsite

About The Position

The Assistant Project Manager supports the Project Manager in executing projects efficiently and accurately. This role plays a critical part in project setup, documentation, procurement, and coordination—ensuring a smooth transition from sales handoff to project execution while adhering to established approval workflows.

Requirements

• 1–3 years of experience in construction, mechanical, or project coordination
• Strong organizational and multitasking skills
• Detail-oriented with strong follow-through
• Proficiency in Microsoft Office and project management software
• Strong communication skills

Nice To Haves

• Experience with procurement and job setup processes preferred

Responsibilities

• Set up new jobs in the system based on turnover from the sales team
• Review sales handoff documents for completeness and accuracy
• Ensure budgets, cost codes, contracts, and project details are properly entered
• Coordinate internal kickoff requirements to ensure projects start smoothly
• Generate and manage purchase orders for materials and equipment
• Handle large vendor POs following required review and approval workflows
• Track material orders, lead times, and delivery schedules
• Execute procurement and job setup actions in alignment with company approval structure
• Route and obtain approvals prior to issuing purchase orders or committing costs
• Ensure all approved documentation is properly recorded and stored
• Assist with scheduling, budgeting, and project tracking
• Manage submittments, RFIs, and project documentation
• Maintain accurate and up-to-date project files
• Support billing, invoicing, and job cost tracking
• Communicate with vendors, subcontractors, and internal teams
• Support the Project Manager with day-to-day project needs
• Help ensure alignment between office and field operations

Benefits

• Opportunities for continued education, certifications, and professional development
• Competitive compensation aligned with experience and industry standards

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed