Assistant Project Manager

Vuori•Carlsbad, CA

11d

About The Position

The Assistant Project Manager supports Construction Manager(s) across multiple retail construction projects, including new stores, relocations, pop-ups, and remodels. The role supports each project throughout its lifecycle, from preconstruction handoff through turnover and closeout, and helps ensure a seamless transition from construction to store opening. The Assistant Project Manager supports the project team in meeting Vuori’s quality standards and delivering projects on time and within budget. The position works with internal teams and external project partners on schedules, budgets, documentation, permitting, inspections, vendor deliverables, site progress, punch lists, and closeout. It includes regular travel to active project sites, potentially overnight, and may occasionally require support outside standard business hours to meet construction and store-opening milestones.

Requirements

At least 4 years of experience in retail construction, commercial construction, general contracting, architecture, or owner-side project management.
Demonstrated knowledge of construction documentation, terminology, sequencing, schedules, and cost management.
Ability to read and interpret construction drawings and specifications.
Ability to manage multiple projects with tight and shifting timelines.
Strong organization, attention to detail, and follow-through.
Strong written and verbal communication skills for working effectively with internal teams and external partners.
Independent, self-motivated team player able to work with appropriate autonomy in a fast-paced environment.
Strong problem-solving and analytical skills, including the ability to identify and escalate project risks.
Proficiency with Microsoft Office, including Excel, Outlook, PowerPoint, and Teams.
Ability to travel as needed to active project sites, including overnight travel as required.
Ability to occasionally support critical project activities outside standard business hours to meet construction and store-opening milestones.

Nice To Haves

Experience with construction project-management platforms such as Procore.
Bachelor’s degree in Construction Management, Architecture, Engineering, or a related field; equivalent relevant experience is also accepted.

Responsibilities

Assist Construction Manager(s) in managing multiple retail construction projects from preconstruction handoff through turnover and closeout.
Develop and track project milestones, schedules, and key deliverables to support on-time store openings.
Review General Contractor schedules and weekly reports, identify potential risks or delays, and escalate critical issues to the Construction Manager.
Partner with the Cost Manager and Construction Manager during project handoff to understand approved budgets, contractor scope, allowances, exclusions, and identified risks.
Support construction cost tracking, including commitments, invoices, change orders, forecasts, and contingency.
Review and process pay applications, invoices, and change orders for completeness, supporting documentation, and alignment with approved scope and budget.
Review construction drawings and specifications and support RFI, submittal, drawing coordination, and document-control processes.
Coordinate with landlords, consultants, contractors, and other project partners on permitting, approvals, inspections, and other project requirements.
Manage owner-vendor deliverables, including fixtures, signage, lighting, technology, security, graphics, and FF&E, to align delivery and installation with project schedules.
Coordinate with Retail Operations, Visual Merchandising, IT, Security, Facilities, and Finance on construction milestones and store-opening readiness.
Conduct regular site visits to monitor construction progress, quality, schedule, and compliance with Vuori standards.
Represent Vuori professionally with General Contractors, architects, engineers, landlords, vendors, and other external partners.
Maintain and monitor project punch lists and drive outstanding items through completion.
Coordinate closeout documentation, including warranties, final lien waivers, as-built drawings, and documentation required for applicable tenant improvement allowance reimbursement.
Partner with the Facilities team after turnover to support warranty items and resolve outstanding construction-related issues.