Assistant Project Manager

41 NORTH CONTRACTORS LLC•Scottsdale, AZ

10d

About The Position

41 North Contractors specializes in general contracting and commercial development, serving Illinois and Arizona. The Assistant Project Manager supports construction projects from inception through completion, coordinating technical details, checking compliance with design specifications, and facilitating communication among project stakeholders. The role assists with schedules, budgets, resources, quality, and safety to help deliver projects on time, within budget, and to client satisfaction in the Arizona region. The Assistant Project Manager works with project managers and the broader team, coordinates with outside consultants, and manages project documentation and administrative processes. Responsibilities include supporting submittals; entering and tracking contracts, scopes of work, and insurance certificates in Procore; maintaining procurement and job-cost records; following up on missing requirements; and preparing close-out manuals and warranty books. The position also monitors progress and provides updates to operations leadership. For submittals, the Assistant Project Manager reviews drawings for missing items or materials, maintains the procurement log, obtains samples and supporting documents from subcontractors, and submits materials to architects or uploads them to Procore. For contracts and scopes, the role coordinates with project managers to record contract and scope information, track executed documents, and request certificates of insurance. Before project completion, the role requests close-out and warranty materials from subcontractors and reviews owner contracts and drawings for documentation requirements.

Requirements

Bachelor’s degree in civil engineering, construction management, or a related field.
Basic understanding of construction processes, materials, and methods.
Familiarity with submittals, requests for information (RFIs), insurance requirements, and filing liens.
Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
Strong communication and organizational skills.
Ability to work collaboratively in a team environment and manage multiple tasks simultaneously.

Nice To Haves

Internship or prior experience in construction or an Assistant Project Manager role.
Knowledge of AutoCAD, Revit, or other design software.
Working knowledge of Procore.
Positive and encouraging personality; reliable, trustworthy, and committed to team success.
Outstanding organizational skills and ability to prioritize tasks.
Ability to thrive in a high-volume, deadline-driven work environment.
Highly motivated self-starter with a strong work ethic.

Responsibilities

Work collaboratively with the project manager and team to maximize productivity.
Create and manage contracts and scopes of work, and help streamline the process.
Support the submittal process, including entering and maintaining submittal information in Procore.
Review drawings for missing items or materials and create and maintain a project materials procurement log.
Follow up with subcontractors to obtain physical samples, shop drawings, specification sheets, and other submittal materials for architects or Procore.
Report updated submittal-log progress to directors of operations weekly.
Coordinate with project managers to enter contract and scope information into Procore as subcontractors are bought out.
Send contracts and scopes to subcontractors and track their execution; request certificates of insurance when contracts and scopes are issued.
Prepare close-out manuals and warranty books by requesting required documentation from subcontractors and examining owner contracts and project drawings for close-out requirements.
Ensure contracts, scopes of work, certificates of insurance, and other documents are processed in a timely manner.
Coordinate with team members and outside consultants, including architects and owner representatives.
Participate in weekly project-status updates with directors of operations.
Track and update job-cost files with contract and purchase-order status.
Follow up with project managers and subcontractors regarding missing requirements.
Assist in preparing and reviewing project plans, specifications, and technical documents for accuracy and compliance with industry standards.
Coordinate with architects, contractors, and subcontractors to support project execution and resolve technical issues.
Track project schedules, budgets, and resource allocation, and report status to project managers.
Support quality control and safety compliance through site inspections and adherence to regulatory requirements.
Maintain project documentation, including change orders, meeting minutes, and correspondence.