Assistant Project Manager I

Massachusetts Bay Transportation Authority • Boston, MA

6d • Onsite

About The Position

The Assistant Project Manager supports the Project Manager in coordinating design- and construction-phase activities with the Resident Engineer and other Project Office members. The role records, tracks, and executes processes for professional services and construction contract management using the MBTA’s PMIS system, e-Builder®. The position reports to a Capital Programs Director or Senior Director and receives day-to-day supervision from a Project Manager or Senior Project Manager. It works closely with the Resident Engineer, QA/QC staff, Project Controls staff, and Contract Services.

The Assistant Project Manager helps deliver projects in accordance with MBTA manuals, policies, procedures, and program-specific protocols. The work includes supporting scopes, budgets, schedules, procurement, contract administration, project reporting, field monitoring, and contract closeout. The role may require travel to work sites, work at assigned shifts and locations, and emergency response availability around the clock. Additional responsibilities may focus on particular departments or locations.

Requirements

• Bachelor’s degree in engineering, architecture, construction management, or a directly related field from an accredited institution.
• Zero to three years of engineering design, architecture design, and/or construction experience.
• Effective organizational, multitasking, time-management, and interpersonal skills.
• Proficiency in Word, Excel, PowerPoint, or database applications.
• Ability to communicate effectively with regulatory agencies, community organizations, and others on technical and sensitive matters.
• Ability to complete all required Authority training.
• Excellent customer service and conflict-resolution skills.
• Ability to provide internal and external customers with courteous, professional service.
• Valid driver’s license.
• Ability to work any and all shifts and locations as assigned or directed.
• Ability to respond to emergencies directly or through subordinates on a 24-hour, seven-day-per-week basis.
• Ability to work effectively with a diverse workforce.
• Ability to read, understand, communicate, and respond to instructions, orders, signs, notices, and inquiries in English.
• At least 18 years of age, except for participants in an approved high school internship or co-op program.
• Ability to commute to assigned work locations in the Boston, Massachusetts metropolitan area, as required.
• Ability to work effectively, independently, and as part of a diverse team; ability to supervise if required.
• Ability to adhere to MBTA rules, regulations, applicable collective bargaining agreements, and policies, including EEO, anti-discrimination, anti-harassment, and anti-retaliation policies.
• Satisfactory work record for the two years immediately before the posting’s closing date, unless a current student or recent graduate; employment, performance, discipline, and safety records are considered.
• Ability to pass a CORI check, comprehensive background screening, and/or medical clinic screening, potentially including physical examination and drug and alcohol screening.
• Legally authorized to work in the United States on an unrestricted basis; a U.S. Social Security Number is required before pre-employment screening or pre-boarding, and employees must complete Form I-9.
• For interns or co-ops: enrollment in an accredited educational program, maintenance of at least a 2.5 cumulative GPA throughout the program, and valid work authorization and a U.S. Social Security Number before pre-employment screening and throughout the program.

Nice To Haves

• Engineer-in-training certificate in the Commonwealth of Massachusetts, or ability to attain one through reciprocity.
• License to practice as a Professional Engineer or Architect in the Commonwealth of Massachusetts, or ability to attain one through reciprocity.
• Experience in transit-industry building and infrastructure construction.
• A master’s degree in a related subject may substitute for two years of general experience.
• A nationally recognized or statewide/professional certification in a related field may substitute for one year of experience.

Responsibilities

• Assist in managing consultant and construction contracts to meet project and program requirements for safety, cost, and schedule.
• Act on behalf of the Project Manager when absent or as assigned by the Project Director or Senior Director.
• Assist with project delivery in accordance with applicable MBTA manuals, policies, procedures, directives, and program-specific protocols, as well as FTA Circular 4220.1F Third Party Contracting.
• Assist in developing project scopes, budgets, and schedules as part of capital planning and project delivery.
• Coordinate with municipal officials, the public, and other outside parties on project development and delivery.
• Assist in procuring consultants and contractors.
• Assist in reviewing monthly payment and schedule submissions from consultants and contractors.
• Assist in managing design group meetings, value engineering sessions, constructability reviews, and risk workshops.
• Manage project tasks involving other MBTA departments, including Capital Program Oversight, Capital Program Support, the Office of the Chief Engineer, Engineering and Maintenance, and Transit, Railroad, and Bus Operations, as required.
• Manage project activities involving outside agencies, abutters, utility companies, community groups, and other affected third parties, as required.
• Prepare project correspondence, reports, charts, and presentations for senior management, elected officials, community groups, and others.
• Organize and attend project meetings and prepare agendas and minutes, as required.
• Review Resident Engineer and Construction Inspector daily reports to inform higher-level reporting.
• Assist with monthly and quarterly project status reports.
• Assist field teams with monitoring construction activities, as required.
• Support contract closeout, including punch lists, O/M, training, and as-builts.
• Work independently on complex tasks in a time-sensitive environment.
• Coordinate with other MBTA departments, including Railroad Operations and Engineering and Maintenance, as required.
• Drive a company or personal vehicle to visit work sites.
• Work shifts and at locations as assigned or directed, and respond to emergencies directly or through subordinates on a 24-hour, seven-day-per-week basis.
• Respond to customer, vendor, and coworker inquiries courteously and professionally; uphold the Authority’s rights and interests while maintaining effective employee relationships.
• Perform other related duties and projects as assigned.

Benefits

• Interns and co-op employees are eligible for accrued paid sick leave and a monthly transportation pass based on their commuting city, at no cost. No additional intern or co-op benefits are currently offered.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level