ASSISTANT PROJECT COORDINATOR - CATEGORY + SPACE

NEXCOM•Virginia Beach, VA

15h

About The Position

This role tracks projects, facilitates communication, and maintains documentation to help projects stay on schedule and keep stakeholders informed. In addition to core support duties, the Assistant Project Coordinator independently manages low-complexity workstreams, performs data analysis, supports budget tracking, contributes to process improvement, and coordinates cross-functional activities with a higher level of autonomy. The position provides support to project managers and cross-functional teams while developing project management skills through hands-on experience. It may lead small-scale projects or defined workstreams under guidance. The incumbent may progress non-competitively to a Project Coordinator position NF-03 3D upon completing qualification requirements and training within a one-year timeframe; advancement is not permitted with less than one year in the current position.

Requirements

Two years of general experience in administrative project coordination, operations support, or other responsible work providing a general understanding of business or project workflows; ability to work effectively with others in person-to-person relationships; and sound judgment and ability to manage multiple priorities. Education above high school may substitute for general experience at a rate of one year of education for nine months of experience, up to a maximum of a four-year bachelor's degree for three years of general experience.
One year of specialized experience in administrative project coordination or operations support, including organizational ability, multitasking, and effective verbal and written communication in support of project teams.
Proficiency in Microsoft Office Suite, including Excel, PowerPoint, Word, and Outlook.
Strong attention to detail and a proactive approach to identifying and solving problems.

Nice To Haves

An associate's degree or equivalent relevant experience is preferred.
Familiarity with project management tools is a plus.

Responsibilities

Support project managers and cross-functional teams, and lead small-scale projects or defined workstreams under guidance.
Track and update project timelines, task lists, progress reports, project status, and deliverables across codes and subcodes.
Schedule meetings, prepare agendas, record meeting notes, and maintain organized project documentation.
Share project updates, reminders, action items, and deliverables with stakeholders, coordinating across departments on timelines and responsibilities.
Monitor task assignments, follow up on deadlines, and resolve basic scheduling conflicts or dependencies.
Maintain organized project workflows, identify inefficiencies, and recommend process improvements.
Use project management tools such as Asana, Trello, or Microsoft Project for task tracking, reporting, and dashboard creation; assist with user setup and template management.
Participate in training and mentorship, and provide basic onboarding support and tool training to junior staff and new team members.
Identify potential project risks, escalate issues to project managers, and recommend mitigation strategies where appropriate.
Collect, analyze, and report project metrics such as task completion rates, resource utilization, and milestone progress.
Coordinate with external vendors or contractors to support timely delivery of goods or services for assigned project components.
Track project expenses, reconcile invoices, and report budget variances in collaboration with the project team.
Manage shared documentation repositories such as SharePoint and Confluence, ensuring version control, accessibility, and document integrity.
Perform other related duties as assigned.