Space Management Coordinator

Compass Group • Austin, TX

7d

About The Position

The Space Management Coordinator manages day-to-day workplace planning, space utilization, furniture inventory, service requests, office relocations, and facility modification projects. The role coordinates client stakeholders, cross-functional teams, vendors, contractors, and onsite porter teams to support efficient operations, timely project delivery, safety compliance, accurate reporting, and achievement of service KPIs.

Requirements

• Bachelor's degree in Architecture, Interior Design, Planning, Facilities Management, or a related field; equivalent education and experience may be considered.
• Minimum of 2 years of experience in space management, corporate interiors, workplace operations, facilities coordination, or related project coordination.
• Proficiency in Autodesk AutoCAD for workplace planning, seating layouts, and furniture configuration drawings.
• Strong working knowledge of Microsoft Excel, PowerPoint, and Word for tracking, analysis, reporting, presentations, and documentation.
• Experience with furniture inventory management, warehouse audits, asset tracking, service requests, office relocations, and workplace modifications.
• Demonstrated project coordination skills, including scheduling, milestone tracking, resource allocation, and deadline management.
• Experience coordinating teams, assigning tasks, training staff, and managing vendors and contractors.
• Knowledge of Project Task Plan (PTP) preparation, EHS compliance, safety procedures, and onsite project coordination.
• Excellent communication, organizational, multitasking, critical-thinking, and problem-solving skills, with strong attention to detail.
• Ability to work independently, exercise sound judgment, adapt to changing priorities, and meet tight deadlines and established KPIs.

Nice To Haves

• Experience with CAFM or space management systems such as Zesati, TRAC, ServiceNow, or Nuvolo.
• Experience in technology, semiconductor, manufacturing, or large-scale corporate environments.

Responsibilities

• Develop, revise, and maintain CAD floor plans, seating layouts, furniture configurations, and workplace standards.
• Manage seating assignments, department boundaries, people moves, office relocations, and building resets.
• Coordinate space modifications, including cubicles, private offices, conference rooms, workstations, and furniture installations.
• Manage furniture, seating, office key, and other workplace service requests.
• Conduct furniture and warehouse inventory audits, reconcile discrepancies, track asset movements, and close corrective actions.
• Plan and execute projects by establishing schedules, allocating resources, tracking milestones, and meeting deadlines.
• Coordinate vendors, contractors, quotations, deliveries, installations, repairs, and relocations.
• Prepare Project Task Plans (PTPs) and ensure compliance with EHS standards, safety procedures, and site requirements.
• Assign daily tasks, establish priorities, and train porter team members while monitoring productivity, work quality, and completion timelines.
• Collaborate with clients, Workplace Solutions, Facilities Management, IT, and other stakeholders to coordinate requirements, approvals, and project updates.
• Maintain work request trackers, project documentation, inventory logs, and schedules; prepare monthly reports, KPI updates, and PowerPoint presentations for clients and leadership.
• Monitor KPIs and service levels, analyze operational trends, identify risks, and implement corrective actions and process improvements.
• Resolve operational issues, manage competing priorities, and make informed decisions to maintain service quality and respond to changing business needs.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Life insurance
• Disability insurance
• Retirement plan
• Paid time off
• Holiday time off (varies by site/state)
• Associate Shopping Program
• Health and Wellness Programs
• Discount Marketplace
• Identity Theft Protection
• Pet Insurance
• Commuter Benefits
• Employee Assistance Program
• Flexible Spending Accounts (FSAs)
• Paid Parental Leave
• Personal Leave
• Employee Referral Bonus
• Additional paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws may be available.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level