Program Coordinator, Facilities & Space Planning

MIT • Cambridge, MA

2d

About The Position

The Program Coordinator, Facilities & Space Planning supports MIT Sloan Facilities & Space Planning (FSP). The role manages databases and information systems to track space allocation and usage and analyze building maintenance issues and trends in MIT Sloan School facilities. The coordinator monitors MIT Sloan’s public spaces daily, identifies and prioritizes problems, and initiates repair requests while considering the wider building context and the goal of maintaining a high-quality physical environment.

The position also assists with FSP financial accounting and regular budget processes, plans and carries out office moves at MIT Sloan, and manages office security related to keys, alarm and door codes, and security access. The coordinator may contribute insight and expertise to FSP management on strategic issues.

Requirements

• Bachelor’s degree or equivalent experience.
• At least two years of administrative and/or project/program management experience.
• Understanding of facilities, including building systems, and ability to read architectural and engineering drawings.
• Strong technical skills for data tracking and management systems.
• Solid understanding of accounting practices and procedures, including purchasing, accounts payable, and accounts receivable.
• Strong computing skills and ability to learn new software quickly.
• Ability to work under deadline pressure with excellent attention to detail and follow-through.
• Ability to balance multiple tasks simultaneously and a strong sense of organizational process.
• Strong interpersonal communication and project management skills.
• Ability to work outside traditional working hours on occasion, particularly for coordination of departmental events and moves.
• Demonstrated ability to work with diverse stakeholders and contribute to an environment that fosters teamwork and accountability.

Responsibilities

• Manage databases and information systems to track space allocation and usage.
• Analyze building maintenance issues and trends in MIT Sloan School facilities.
• Monitor MIT Sloan’s public spaces daily, identify and prioritize problems, and initiate repair requests.
• Assist with FSP financial accounting and regular budget processes.
• Plan and carry out office moves at MIT Sloan.
• Manage MIT Sloan office security concerning keys, alarm and door codes, and security access.
• Contribute insight and expertise to FSP management on strategic issues, as needed.

What This Job Offers

• Job Type: Full-time