Assistant Plumbing Project Manager

CT Mechanical • Orlando, FL

9d • Onsite

About The Position

CT Mechanical is seeking an Assistant Plumbing Project Manager to support our commercial plumbing project team. This role is responsible for executing the essential, recurring administrative tasks that keep our plumbing projects organized, compliant, and on track. This is not a project leadership role — rather, it’s an execution-focused position ideal for someone organized, process-oriented, detail-driven, and reliable.

Requirements

• High school diploma or equivalent required
• 1–2 years of administrative support experience preferred
• Proficient in Microsoft Office, especially Excel and Outlook
• Strong organizational skills and attention to detail
• Excellent written and verbal communication skills
• Ability to manage multiple priorities and meet deadlines
• Strong follow-through and accountability
• Willingness to learn plumbing and commercial construction processes

Nice To Haves

• College coursework or an associate degree in construction administration, office management, business, or a related field is a plus.
• Construction, plumbing, mechanical, or subcontractor experience is a plus but not required.
• Familiarity with construction documentation and permitting processes preferred

Responsibilities

• Coordinate and collect Notice of Commencement (NOC) from clients and ensure internal logs are accurate and up to date.
• Prepare, file, and track all Notice to Owner (NTO) and confirm proper documentation is maintained for each plumbing project.
• Assist with the submission, tracking, and document retention of plumbing permit applications, inspections, and approvals.
• Request, collect, and file job-specific Certificates of Insurance (COI) from subcontractors and vendors; verify expiration dates and compliance requirements.
• Maintain internal Purchase Order (PO) logs, confirm issuance, and monitor outstanding orders for completion or delivery follow-up.
• Maintain organized digital job folders containing signed contracts, permits, logs, submittals, COIs, NTO/NOC documents, purchase orders, and other project documentation.
• Draft and send templated follow-up emails to vendors, general contractors, municipalities, suppliers, and project partners as directed.
• Assist Project Managers and Assistant Project Managers with calendar invites, meeting notes, document preparation, tracking logs, and other administrative tasks.
• Serve as a professional point of contact for inbound phone calls and office inquiries related to commercial plumbing projects.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED