Assistant, Operations & Volunteer Engagement

Society For Neuroscience•Washington, DC

1d•Remote

About The Position

The Assistant, Operations & Volunteer Engagement provides general support across the Operations and Volunteer Engagement Team’s project portfolio, focusing on board and Executive Committee management, Senior Leadership, and Executive Director support.

Requirements

Bachelor’s degree required.
0-1 years of work experience
Demonstrates basic knowledge and the ability to gain proficiency in technical or specialized skills in relevant area along with a focus on developing an understanding of SfN.
Prior experience interacting or working with executive level or senior management.
Strong organizational and critical thinking skills.
Ability to be discreet and confidential regarding work issues is essential.
Must be able to work under tight deadlines while achieving a high standard of quality and accuracy.
Must be highly organized, detail oriented, and proactive in solving problems.
Must be able to set priorities and work independently with the ability to receive and productively respond to regular direction and supervisory support.
Demonstrated effective business communication (written and verbal) and presentation skills.
The ability to work in a fast paced, small team environment is essential and required, including handling multiple projects at once and being flexible in prioritizing assignments.

Nice To Haves

A degree in a related field is preferred.

Responsibilities

Manages calendar and performs general administrative duties and logistics for the Executive Director and Senior Staff on a daily basis.
Coordinates monthly Executive Committee calls and 1:1 conference calls between Executive Director and SfN President.
Assists with projects related to volunteer operations, meeting planning, communications, invitation lists, and other special projects.
Assists in meetings with note-taking and meeting minutes or summary preparation as needed.
Assists with planning and logistics for departmental functions at the Society’s annual meeting.
Assists in preparing annual meeting itineraries and meeting materials for the Executive Director, Officers, and Councilors.
Supports SfN’s awards programs, including the named awards and International Travel Awards, by coordinating with award selection committees and international partners.
Maintain Standard Operating Procedures and identify opportunities for efficiency.
Provides direct staff support to the Executive Director on-site at the Society’s annual meeting.
Works under direct supervision to perform technical or support tasks.
Performs administrative or specialized support tasks in an office setting.

Benefits

Comprehensive health plan through CareFirst with a fully funded HRA up to $1,500, plus dental and vision coverage through MetLife
Remote and hybrid work flexibility
40-52 days of annual paid time off based on tenure, including holidays, vacation, and sick leave
20 days of paid parental leave for new parents
Retirement plans with employer contributions up to 8%
Education assistance
ASAE memberships
Wellness and technology stipend
Flexible Fridays
Employee assistance plans
Life and disability insurance
Flexible spending accounts