Assistant Office Manger

City of New York•New York, NY

10h•$55,105 - $80,721

About The Position

The Administration for Children’s Services (ACS) protects and promotes the safety and well-being of children and families through child welfare and juvenile justice services and community supports. The Division of Child Protection investigates allegations of child abuse and maltreatment and includes Child Protective and Placement Services. Its borough and program office Administration teams provide support functions that enable child protective staff to focus on supporting children and families. Under the administrative direction of a Deputy Director or higher, the DCP PAA I / Assistant Office Manager performs personnel, records, reporting, financial, liaison, office-supply, information-response, staff-training, performance-evaluation, time-and-leave, voucher, and vehicle-assignment duties. The selected candidate will be offered a salary of $55,105.00. The stated compensation range is USD 55,105 to USD 80,721.

Requirements

One of the following qualification pathways: a baccalaureate degree from an accredited college and two years of satisfactory, full-time, progressively responsible clerical/administrative experience, including one year in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; an associate degree or 60 semester credits from an accredited college and three years of such experience, including one year of the specified administrative or supervisory experience; a four-year high school diploma or equivalent and four years of such experience, including one year of the specified administrative or supervisory experience; or equivalent education and/or experience.
All candidates must have one year of administrative or supervisory experience as described in the qualifications.
Education above high school may substitute for general clerical/administrative experience, but not for the required year of administrative or supervisory experience, at a rate of 30 semester credits for six months of experience, up to a maximum of three years.
Candidates for employment with child-caring responsibilities are subject to the inquiry required by Section 424-A of the New York Social Services Law regarding whether they have been the subject of a child abuse and maltreatment report.

Responsibilities

Process personnel transactions by reviewing and researching payroll and personnel data.
Maintain record systems by entering, retrieving, updating, transferring, and deleting information.
Prepare statistical reports, define objectives, and identify variances.
Reconcile monthly ledgers and spreadsheets.
Maintain liaison with other agencies and ACS divisions.
Administer sub-imprest funds.
Order office supplies.
Respond to information requests from the public, other agencies, and staff.
Interpret policies, procedures, and regulations by reviewing and researching documents, and prepare and relay requested information to management.
Train clerical and administrative staff in work activities.
Prepare performance evaluations for clerical and administrative staff.
Monitor unit staff time and leave.
Administer translation, transportation, and substance abuse vouchers.
Assist with the daily assignment of agency vehicles.