Assistant Office Manger

City of New York•New York City, NY

About The Position

The Administration for Children’s Services (ACS) protects and promotes the safety and well-being of children and families through child welfare and juvenile justice services and community supports. The Division of Child Protection (DCP) investigates allegations of child abuse and maltreatment and includes Child Protective and Placement Services. DCP borough and program offices provide administrative support to child protective staff. Under the administrative direction of a Deputy Director or higher, the DCP PAA I / Assistant Office Manager performs personnel and payroll support, maintains records and reporting systems, reconciles financial documents, coordinates with agencies and ACS divisions, administers funds and vouchers, oversees office supplies and information requests, interprets policies and procedures, and supports and supervises clerical and administrative staff. The selected candidate will be offered a salary of $55,105.00.

Requirements

Meets one of the stated education and experience pathways: a bachelor’s degree and two years of satisfactory, full-time, progressively responsible clerical/administrative experience; an associate degree or 60 semester credits and three years of such experience; a high school diploma or equivalent and four years of such experience; or equivalent education and/or experience.
All candidates must have one year of administrative experience or experience supervising staff performing clerical/administrative work of more than moderate difficulty.
Education above high school may substitute for general clerical/administrative experience at a rate of 30 semester credits for six months of experience, up to a maximum of three years, but cannot substitute for the required year of administrative or supervisory experience.
Candidates for employment with child-caring responsibilities are subject to the inquiry required by Section 424-A of the New York Social Services Law regarding prior child abuse and maltreatment reports.

Responsibilities

Processes personnel transactions by reviewing and researching payroll and personnel data.
Maintains systems of records by entering, retrieving, updating, transferring, and deleting information.
Prepares statistical reports, defines objectives, and identifies variances.
Reconciles monthly ledgers and spreadsheets.
Maintains liaison with other agencies and ACS divisions.
Administers the sub-imprest funds.
Orders supplies for the office.
Responds to requests for information from the public, other agencies, and staff.
Reviews and researches documents to interpret policies, procedures, and regulations and prepare and relay requested information to management.
Trains clerical and administrative staff in performance of work activities.
Prepares performance evaluations for clerical and administrative staff.
Monitors time and leave of unit staff.
Administers translations, transportation, and substance abuse vouchers.
Assists with the daily assignment of agency vehicles.