Assistant Office Manger
About The Position
The Administration for Children’s Services (ACS) protects and promotes the safety and well-being of children and families through child welfare and juvenile justice services and community supports. Within ACS, the Division of Child Protection investigates allegations of child abuse and maltreatment and provides child protective and placement services. Its borough and program office administration teams provide critical support functions that enable child protective staff to focus on supporting children and families. Under the administrative direction of a Deputy Director or higher, the DCP PAA I / Assistant Office Manager performs personnel, records, reporting, financial reconciliation, office-supply, and information-response functions. The role also supports staff supervision and training, monitors time and leave, administers specified vouchers and funds, and assists with daily agency vehicle assignments.
Requirements
- Meet one of the listed education and experience pathways: a bachelor's degree plus two years of satisfactory, full-time, progressively responsible clerical/administrative experience; an associate degree or 60 semester credits plus three years of such experience; a high school diploma or equivalent plus four years of such experience; or equivalent education and/or experience.
- All candidates must have one year of administrative experience or experience supervising staff performing clerical/administrative work of more than moderate difficulty.
- Education above high school may substitute for general clerical/administrative experience at 30 semester credits for six months of experience, up to a maximum of three years; it cannot substitute for the required year of administrative or supervisory experience.
- Candidates for employment with child-caring responsibilities are subject to the inquiry required by Section 424-A of the New York Social Services Law regarding child abuse and maltreatment reports.
Responsibilities
- Process personnel transactions by reviewing and researching payroll and personnel data.
- Maintain systems of records by entering, retrieving, updating, transferring, and deleting information.
- Prepare statistical reports, define objectives, and identify variances.
- Reconcile monthly ledgers and spreadsheets.
- Maintain liaison with other agencies and ACS divisions.
- Administer the sub-imprest funds.
- Order supplies for the office.
- Respond to requests for information from the public, other agencies, and staff.
- Interpret policies, procedures, and regulations by reviewing and researching documents, and prepare and relay requested information to management.
- Train clerical and administrative staff in the performance of work activities.
- Prepare performance evaluations for clerical and administrative staff.
- Monitor unit staff time and leave.
- Administer translation, transportation, and substance abuse vouchers.
- Assist with the daily assignment of agency vehicles.
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What This Job Offers
Job Type
Full-time
Career Level
Manager
