Assistant Office Manger

City of New York•New York City, NY

17h

About The Position

The Administration for Children’s Services (ACS) protects and promotes the safety and well-being of children and families through child welfare and juvenile justice services and community supports. Within the Division of Child Protection (DCP), an Administration team provides critical support functions to borough and program offices so child protective staff can focus on supporting children and families. Under the administrative direction of a Deputy Director or higher, the DCP Principal Administrative Associate I / Assistant Office Manager performs personnel, records, reporting, financial, procurement, staff-support, and operational duties. The selected candidate will be offered a salary of $55,105.00–$63,371.00. Candidates must meet one of the stated education and experience pathways: a bachelor’s degree and two years of progressively responsible clerical/administrative experience; an associate degree or 60 semester credits and three years of such experience; a high school diploma or equivalent and four years of such experience; or equivalent education and/or experience. Each pathway requires at least one year of administrative experience or supervision of staff performing clerical/administrative work of more than moderate difficulty. The posting permits specified substitutions of college credits for general clerical/administrative experience, but not for the required administrative or supervisory year.

Requirements

Meet one of the listed education and experience combinations: bachelor’s degree plus two years of satisfactory, progressively responsible clerical/administrative experience; associate degree or 60 semester credits plus three years; high school diploma or equivalent plus four years; or equivalent education and/or experience.
At least one year of administrative experience or experience supervising staff performing clerical/administrative work of more than moderate difficulty is required under every qualification pathway.
Education above high school may substitute for general clerical/administrative experience at 30 semester credits for six months of experience, up to a maximum of three years; this substitution cannot replace the required administrative or supervisory experience.
Candidates for employment with child-caring responsibilities are subject to the inquiry required by Section 424-A of New York Social Services Law regarding whether they have been the subject of a child abuse and maltreatment report.

Responsibilities

Process personnel transactions by reviewing and researching payroll and personnel data.
Maintain records systems by entering, retrieving, updating, transferring, and deleting information.
Prepare statistical reports, define objectives, and identify variances.
Reconcile monthly ledgers and spreadsheets.
Maintain liaison with other agencies and ACS divisions.
Administer sub-imprest funds.
Order office supplies.
Respond to requests for information from the public, other agencies, and staff.
Review and research documents to interpret policies, procedures, and regulations and prepare and relay requested information to management.
Train clerical and administrative staff in work activities.
Prepare performance evaluations for clerical and administrative staff.
Monitor unit staff time and leave.
Administer translation, transportation, and substance abuse vouchers.
Assist with the daily assignment of agency vehicles.