Assistant Office Manager

Yellowstone Landscape • Hackettstown, NJ

5d • Onsite

About The Position

Yellowstone Landscape is seeking a top-notch Assistant Office Manager to join their dynamic and growing business. This position requires a professional with a positive attitude and perfected multi-tasking and time-management skills. Yellowstone Landscape is dedicated to excellence in commercial landscaping and is the largest privately-owned commercial landscaping company in the nation, offering exciting career opportunities across the United States.

Requirements

• Must be highly organized, resourceful and a strong multi-tasker
• Must have and maintain an upbeat, professional and friendly attitude and demeanor
• Must have high attention to detail, be highly organized and able to multitask, often with minimal supervision
• Three years of prior experience in an Office Manager/Administrative Assistant role is necessary
• Strong oral and written communication skills

Nice To Haves

• Prior experience with financial software packages preferred
• Associates degree in business or related major preferred
• Bilingual (English/Spanish) communication skills are highly preferred

Responsibilities

• Handle requisitions and purchase orders for Branch field management
• Track and process documents for efficient billing
• Provide exceptional customer service while greeting visitors and managing the reception area
• Operate multi-line telephone console, transfer calls and take messages
• Perform general administrative duties such as filing, photocopying, scanning and faxing
• Prepare outgoing correspondence, accept incoming correspondence, open and sort mail/FedEx/UPS
• Maintain office supplies and inventories
• Entering and coding timesheets and coordinating payroll for the Branch
• Assist with coordination of new hire paperwork, uniforms and scheduling

Benefits

• Competitive pay; paid weekly.
• Full group benefits package including health, dental, vision, life and disability insurance, 401k with a company match, paid time off and holiday pay.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree