Assistant Office Manager 2, Police Dept
Houston Independent School District•Houston, TX
•Onsite
About The Position
The Assistant Office Manager 2 will ensure the smooth and efficient operations of the Safety and Emergency Management Department by providing administrative support. They will manage the daily operations/activities by coordinating ongoing projects, along with supporting the team. The role requires the ability to handle multiple tasks, while maintaining a productive work environment.
Requirements
- High School Diploma or GED
- 1 to 3 years General Administrative work experience.
- Microsoft Office
- Office equipment (e.g., computer, copier)
Nice To Haves
- Some working knowledge of safety and emergency management in public education, although not required.
Responsibilities
- Oversee and coordinate office operations, including managing office supplies, equipment maintenance, and facilities management.
- Coordinate and schedule meetings, conferences, and events, including room reservations, travel arrangements, and catering.
- Manage office communication, including the phone system, emails, mail distribution, ensuring timely and accurate handling of all messages.
- Support the onboarding process for new employees, including police department background clearance, orientation, setting up workstations, and ensuring necessary resources are available.
- Maintain and update employee records, including contact information, leave requests, and performance evaluations, ensuring confidentiality and accuracy.
- Complete payroll functions for the department, including serving as a backup to payroll operations for the crossing guard division, run weekly and monthly reports for senior leadership to monitor absence trends within the department.
- Develop and implement strategies to optimize office productivity and streamline administrative processes.
- Conduct regular assessments of office systems, workflows, and procedures, identifying areas for improvement and implementing changes as necessary.
- Collaborate with senior management to develop and execute the office’s strategic plan, including goal setting and performance tracking.
- Assist with budget preparation and expense tracking, ensuring cost-effectiveness and adherence to financial and district guidelines.
- Other duties as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
