Police Office Coordinator

Town of Northlake•Northlake, TX

1d•Onsite

About The Position

Under the general direction of the Chief of Police, this position performs secretarial and administrative support duties independently. The role requires regular interaction with the public, potentially involving sensitive and confidential issues, and occasionally conflict, necessitating considerable judgment and tact. The position description is subject to change based on the needs of the TOWN and the evolving requirements of the role.

Requirements

Knowledge of municipal government organization and functions, and Town operations.
Considerable knowledge of general office equipment and procedures, including filing, copier/fax, PC, posting/maintaining records, etc.
Knowledge of general office procedures; departmental organization, functions, policies and procedures; budget development and management.
Working knowledge of applicable federal, state, and local laws, and ordinances.
Knowledge of Texas Open Records Act and Texas State Library and Archives Commission or ability to learn and retain information.
Ability to type 40 words per minute accurately.
Proficient on personal computer using Microsoft Office Products (i.e. Word, Excel, Power Point, database management, desktop publishing, graphics and electronic communication).
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.
Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
Ability to read, write and interpret documents such as safety rules, operating and maintenance instructions, policy/procedures manuals, legislative updates and other documents required for the position.
Ability to write routine reports and correspondence.
Ability to speak effectively before groups of customers or employees of the organization.
All language skills must be in the English language.
Arrive to work every day on time as scheduled.
Good oral and written communication skills, pleasant and distinct telephone voice, good verbal fluency and grammar, and a well-groomed professional appearance.
Strong attention to detail.
Ability to understand and carry out moderately complex oral and written directives; work well under pressure and stress; handle multiple tasks, prioritize and organize work assignments.
Ability to take initiative and make competent decisions in accordance with established procedures.
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
Ability to establish and maintain effective working relationships with peers and the public.
Ability to interpret a variety of instructions furnished in written, oral, diagram or scheduled form.
Ability to gather/collect information from individuals in a manner to accurately conduct and document data.

Responsibilities

Maintains the integrity of department files.
Collects and processes receipts and money for copies of Police Department records.
Types memorandums, logs, letters, monthly reports, and other required documents.
Assists in the review of contracts, payroll, grants, and special projects.
Serves as project manager on law enforcement related policy program(s).
Answers telephones/emails, greets and assists the public.
Coordinates the destruction of records with the Town Secretary according to the state retention schedule.
Analyzes, records, and compiles statistics for Uniform Crime Report (UCR) and/or National Incident Based Reporting System (NIBRS).
Extracts, compiles, and distributes data from files and reports for citizens, law enforcement, and governmental agencies, applying the Texas Open Records Act.
Performs lawful record checks for law enforcement, governmental agencies, and citizens.
Records all cash, check, and credit card transactions on a daily basis.
Performs other duties as assigned.