Assistant III, Administrative

Austin Community College•City of White Plains, NY

12d•$47,840 - $51,189•Onsite

About The Position

This position provides clerical and administrative support to the Campus Managers Office. The role involves performing administrative duties for a department to support faculty, staff, and/or student efforts. This includes handling correspondence, processing communications and mail, answering phones and emails, arranging conference calls, and managing the supervisor's schedule. The position also involves communicating program information, assisting students, and performing various clerical tasks such as ordering supplies, maintaining files, and data entry. Additionally, the role may involve designing and producing documents, maintaining webpages, responding to inquiries, coordinating meetings and events, compiling reports, and potentially assisting with budget management and procurement processes. The role may also serve as a technical resource for office equipment and may oversee the workflow of others.

Requirements

Two years related work experience.
High school diploma or educational equivalent.

Nice To Haves

Familiarity with serving multicultural populations.

Responsibilities

Performs administrative duties for a department in support of faculty, staff, and/or student efforts, including examining and answering correspondence, processing and prioritizing office communications, processing mail, answering the telephone and email, arranging conference calls, and maintaining or coordinating the supervisor's schedule.
Communicates program information and assists students.
Performs clerical duties including correspondence, ordering supplies and equipment, maintaining files, processing mail, and duplication.
Gathers, compiles, and enters data, producing routine and specialized reports and documents; maintains files, records, logs, and other tracking systems.
May design and produce handouts, fliers, newsletters, brochures, manuals or other documents; may maintain or update webpages or use social media.
Responds to and/or directs inquiries in person or on the telephone; accesses and works with other staff to assist in resolving issues from students, employees, and the public.
Maintains schedules, calendars, and appointments, which may include scheduling department meetings and events, issuing invitations, arranging for location and equipment, typing minutes, and preparing information packets.
Compiles and produces routine reports or documents.
May input budget figures, prepare requisitions, maintain budget sheets, log and track expenditures or take payments, or assist in departmental procurement processes.
May serve as a technical resource for computer hardware and software and other office equipment such as copiers and fax machines.
May be assigned responsibility for special projects such as scheduling rooms, compiling information packets, creating spreadsheets, charts, and graphs, and other projects.
May oversee the work flow of others, as appropriate.