Assistant I, Office

Southern Company • Atlanta, GA

5d

About The Position

This role provides administrative support to multiple departments, focusing on office coordination, logistics, and reporting. The Assistant I will manage office supplies, maintain records, update databases, and assist with special projects within the Operations department. They will also handle purchasing activities and reconcile expenses. Key responsibilities include preparing and reviewing correspondence, developing reports, and acting as an administrative resource for internal employees, ensuring confidentiality of sensitive information. The role involves serving as a liaison for internal inquiries, researching issues, and providing resolutions with minimal guidance.

Requirements

• High school diploma or GED
• 1-5 years experience in an office support role
• Demonstrated ability to handle information in a sensitive and confidential manner
• Demonstrated ability to work with all levels in the organization
• Demonstrated ability to work independently
• Judgment and discretionary skills
• MS Word - intermediate proficiency
• MS PowerPoint - intermediate proficiency
• MS Excel - intermediate proficiency
• PeopleSoft Financials - intermediate proficiency
• Time management skills

Nice To Haves

• Associates degree in Business or Office Administration

Responsibilities

• Plans and coordinates logistics for meetings and special events, including conference rooms, refreshments, and participant invitations.
• Supports other administrative assistants with duties as needed, including covering the front desk and assembling manuals.
• Coordinates office administrative functions, including maintaining office supplies, record management, and database updates.
• Provides administrative support for multiple departments as required.
• Coordinates special projects or assignments unique to the Operations department, including weekly and monthly reports.
• Coordinates purchasing activities, reviews and reconciles purchasing card expenses, and enters information into PeopleSoft Financials for payment processing.
• Prepares, reviews, and updates correspondence including letters, reports, and presentations.
• Reviews and screens email.
• Develops standard and ad-hoc reports and analyzes and summarizes data for management use.
• Serves as an administrative resource for internal employees and provides information and interpretation of company documents.
• Processes confidential information and maintains confidentiality.
• Serves as a liaison for addressing internal inquiries; researches, resolves, and responds to inquiries with minimal guidance.

What This Job Offers

• Career Level: Entry Level
• Education Level: High school or GED