Office Assistant I/II

YCH•Woodland, CA

1d•Onsite

About The Position

To perform a wide variety of general clerical duties in support of assigned program area; to greet and direct visitors to Yolo County Housing; to provide general information to potential applicants and tenants; to work with contractors and vendors; to coordinate management schedules; to organize meetings; and to perform a variety of clerical duties relative to assigned area of responsibility requiring a high level of attention to detail, organizational skills, and communication skills.

Requirements

High school diploma, GED or 12th grade equivalent
One year clerical experience preferably in a public service environment.
Office Assistant I - 1 year of clerical experience required
Office Assistant II - 3+ years of clerical experience required

Nice To Haves

Associate degree preferred.
Bilingual Spanish or Russian preferred.

Responsibilities

Perform general clerical duties including typing, filing, reception and mail distribution.
Type, proofread and process a variety of documents including general correspondence, memos, and statistical charts.
Receive, sort and distribute incoming and outgoing mail; ensure mail is processed in a timely manner.
Perform receptionist duties; answer the telephone and wait on the general public; give information on program policies and procedures.
Responsible for ordering office supplies; processing orders and receiving department head approval; submitting invoices to finance department.
Assist in the enrollment of participants in programs.
Issue, receive, type and process a variety of applications, payments and related documents.
Accept monthly rents and bills for fees; record payments; send delinquent notices when necessary.
Schedule inspections and appointments as assigned; notify appropriate parties.
Sort and file documents and records for housing assistance division (Section 8); maintain alphabetical, index, and cross‑reference files, scan documents to assigned personnel.
Assist in the organization of meetings or conferences and coordinate master and/or management schedules including contacting contractors, vendors, and/or government and community agencies.
Operate standard office equipment including copiers, facsimile machines, and computer hardware and software programs as assigned.
As assigned, process rental applications for housing units; prepare and maintain waiting lists of potential applicants.
Perform all duties in a safe and conscientious manner following the YCH Injury Illness and Prevention Guidelines, reporting all injuries within 24 hours to your supervisor or member of the management team; reporting any safety concerns to your supervisor, member of the management team, or member of the YCH safety committee.
Perform related duties and responsibilities as required and/or assigned.