Assistant I, Office

Southern Company • Atlanta, GA

5d

About The Position

This role provides administrative support to multiple departments, including the Operations department. Key responsibilities include coordinating meetings and events, managing office supplies and records, processing purchasing information, preparing reports and correspondence, and serving as a resource for internal employees. The position requires maintaining confidentiality and effectively communicating with all levels of the organization.

Requirements

• High school diploma or GED
• Associates degree in Business or Office Administration
• 1-5 years experience in an office support role
• Demonstrated ability to handle information in a sensitive and confidential manner
• Demonstrated ability to work with all levels in the organization
• Demonstrated ability to work independently
• Judgment and discretionary skills
• MS Word - intermediate proficiency
• MS PowerPoint - intermediate proficiency
• MS Excel - intermediate proficiency
• PeopleSoft Financials - intermediate proficiency
• Time management skills

Responsibilities

• Plans and coordinates logistics for meetings and special events, including conference rooms, refreshments, and participant invitations.
• Supports other administrative assistants with duties as needed, including covering the front desk and assembling manuals.
• Coordinates office administrative functions, including maintaining office supplies, record management, and database updates.
• Provides administrative support for multiple departments as required.
• Coordinates special projects or assignments unique to the Operations department, including weekly and monthly reports.
• Coordinates purchasing activities, reviews and reconciles purchasing card expenses, and enters information into PeopleSoft Financials for payment processing.
• Prepares, reviews, and updates correspondence including letters, reports, and presentations.
• Reviews and screens email.
• Develops standard and ad-hoc reports and analyzes and summarizes data for management use.
• Serves as an administrative resource for internal employees and provides information and interpretation of company documents.
• Processes confidential information and maintains confidentiality.
• Serves as a liaison for addressing internal inquiries; researches, resolves, and responds to inquiries with minimal guidance.

Benefits

• Competitive base salary
• Annual incentive awards for eligible employees
• Health, welfare and retirement benefits designed to support physical, financial, and emotional/social well-being
• Additional compensation, such as an incentive program

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree