Assistant HIM Director

Texas Health & Human Services Commission•Rusk, TX

4d•$4,020 - $6,336•Onsite

About The Position

The Assistant Director of Health Information Management (HIM), classified as Program Specialist III, works in the Medical Records Department under the direct supervision of the Director of Health Information Management. The role has moderate latitude to use initiative and independent judgment and helps ensure the quality, accuracy, completion, accessibility, and security of paper and electronic medical record documentation. Its primary function is assisting with electronic health record management, including serving as EHR Site Manager for review of Avatar changes and updates and coordinating implementation with facility staff. The position oversees patient-related data entry in Avatar and CARE, backs up the Facility Automation Manager, manages forms control, develops Business Objects and Crystal Reports, and tracks annuals for timeliness. It also helps implement HIM Department methods and systems to support accurate, timely, and complete medical records and patient data. Work supports survey readiness, performance improvement, and hospital regulatory activities, as well as the facility’s mission and vision. The position may be required to perform other duties, work different shifts or at different locations, and support disaster response, recovery, or Continuity of Operations activation. Duties may involve exposure to blood or other potentially infectious materials. The role is based at Rusk State Hospital in Rusk, Texas, is not eligible for telework according to the posting’s position details, and may require travel up to 10%.

Requirements

At least 1 year of medical records experience.
At least 1 year of experience working with Microsoft Office programs.
Knowledge of regulations relating to medical and legal records, including HIPAA privacy statutes, record-retention schedules, accreditation compliance, PHI, de-activation laws, subpoenas, patient-record flow, and confidentiality laws.
Knowledge of electronic health record systems.
Knowledge of medical and pharmacology terminology.
Knowledge of Business Objects and Crystal Reports.
Verbal and written communication skills.
Planning and organizing skills.
Critical-thinking and problem-solving skills.
Ability to use computers and applicable software, such as Microsoft Suite.
Ability to use reference materials and work as a team player.
Ability to supervise and guide staff with work-related questions.
Ability to create, complete, and update accurate reports, policies, and procedures.
Demonstrate workplace professionalism, ethics, and values consistent with HHSC and Rusk State Hospital’s mission.
Pass required fingerprint criminal background, drug-screen, and registry checks; comply with applicable eligibility and immunization requirements.

Nice To Haves

Experience with Crystal Reports and Business Objects.
Experience pulling queries for information.
Experience writing policies and procedures.

Responsibilities

Assist with management of the electronic health record and serve as backup to the EHR Site Manager and Facility Automation Manager.
Process new-hire and termination paperwork for LAN, Avatar, MediMar, Business Objects, and CARE; assist with password resets and answer questions about electronic-record documentation.
Audit electronic medical record documentation for timeliness and accuracy, and monitor EHR access for unauthorized access.
Perform complex clerical tasks, analyze and compile data, create reports, maintain databases for HIM audits, and respond to other departments’ medical-record inquiries.
Manage forms-control requests, modify forms as needed, provide accurate and timely information to users, and maintain a campuswide forms spreadsheet.
Serve as backup Facility Automation Manager and HHSC IT Liaison, scheduling computer and printer moves, cable drops, and repairs during the FAM’s absence.
Develop Business Objects and Crystal Reports as needed or requested, working with staff to create reusable reports.
Plan, assign, train, and supervise the work of others.
Participate in facility committee meetings and other agency or external-entity activities as assigned, including in the HIM Director’s absence.
Attend work regularly, follow assigned shift schedules, and work rotating shifts, extended shifts, or overtime when required.
Perform other assigned duties and support agency disaster response, recovery, or Continuity of Operations activation.