Assistant, Head of Conventions

The Gersh Agency•New York, NY

About The Position

Gersh is looking to fill an assistant role in the Conventions department. This position will report to the Department Head (Vice President, Personal Appearances, Signings, and Conventions). The Gersh Conventions department connects their clients (actors, athletes, and other recognizable talent) with the producers and promoters of fan-based conventions (“Comic Cons”), events, private autograph signings, and other similar appearances. This department facilitates all aspects of talent representation and coordination including pitching for and procuring paid opportunities, negotiating deals, facilitating payments, creating detailed itineraries, and covering clients on a global scale.

Requirements

Bachelor’s Degree required.
Minimum of 1 year of experience at a Talent Agency or Management Company preferred.
Have an authentic interest in and knowledge of fan-based "Comic Cons," events and other similar appearances.
Have an authentic interest in talent representation.
Able to multitask effectively (facilitating multiple event appearances at once) and handle a very high volume of incoming and outgoing inquiries, offers, and logistics coordination.
Be familiar with industry-relevant IP (Marvel, DC, Star Wars, CW Network, Popular Netflix Series, etc.).
Able to work well in a fast-paced, high-pressure environment.
Be extremely organized, accomplishing tasks in a timely manner.
Strong attention to detail and excellent follow through skills.
Excellent written and interpersonal communication skills.
Professional demeanor with all clients and buyers.
Driven, with a positive attitude.
Capable of handling highly sensitive and confidential information with the utmost discretion.
Proficient in Microsoft Office and Google Suite.
Looking to grow in the Conventions department and a willingness to make a 1.5- 2-year commitment in the role.
Ability to read material quickly and form opinions/relay feedback.
Proficiency in additional languages aside from English is welcome but not required.

Responsibilities

Provide overall support to Conventions Department Head, including making and handling incoming and outgoing calls.
Proactively track and manage Department Head’s schedule.
Schedule in-person/virtual meetings and calls between clients, department head, managers, and buyers.
Track agent deals, discussions and negotiations with buyers, promoters, and clients.
Organize logistics and create travel itineraries for client appearances and agent coverage.
Create and send client outreach and updates to buyers and promoters.
Assist in drafting offers for client presentation, following agent review and approval.
Create and update bookings on Trust accounting software and track incoming payments.
Edit and take notes during departmental and client meetings, as well as during calls.
Invoice and track payments ensuring clients are paid correctly and on time.
Manage talent roster and IMDb Pro to ensure all client information is up to date and filed.
Ensure all information pertaining to deals is kept up to date, and all inquiries are responded to in a timely manner.