Sr Assistant, Executive
About The Position
This role provides high-level administrative support to senior executives to enhance operational efficiency and strategic coordination. It manages executive schedules, coordinates complex initiatives, and supports cross-functional collaboration within the organization. The role requires digital fluency, independent judgment, and the ability to mentor junior administrative staff. Success is measured by optimized executive time, timely completion of deliverables, and improved administrative processes. The work impacts organizational effectiveness and supports leadership in achieving business objectives and stakeholder engagement.
Requirements
- Bachelor's Degree plus 2 years of related work experience OR combination of education and experience deemed equivalent (Required)
- Budget Management (Required)
- Communication (Required)
- Diplomacy (Required)
- Event Management (Required)
- Executive Presence (Required)
- Mentorship (Required)
- Microsoft Office (Required)
- Project Tracking (Required)
- Taking Initiative (Required)
- At least 18 years of age
- Legally authorized to work in the United States
Nice To Haves
- Acceptable areas of study include Business Administration, Communications or related field (Preferred)
- 7-10 years Executive administrative experience supporting SVPs or equivalent in large organizations (Preferred)
Responsibilities
- Manage executive calendars, meetings, and travel arrangements to optimize time and support strategic priorities
- Organize and maintain administrative systems, databases, correspondence, and project tracking tools to ensure accuracy and accessibility
- Collaborate with project teams to monitor milestones, prepare agendas, presentations, and meeting minutes to support timely deliverables
- Mentor and coach junior administrative staff to promote skill development and effective task delegation
- Support human resources activities including onboarding coordination and team engagement initiatives
- Handle executive communications, budget-related tasks, expense reports, and record management to maintain operational efficiency
- Also responsible for other duties/projects as assigned by business management as needed
Benefits
- competitive base salary and compensation package
- annual stock grant
- employee stock purchase plan
- 401(k)
- access to free, year-round money coaches
- medical, dental and vision insurance
- flexible spending account
- paid time off
- up to 12 paid holidays
- paid parental and family leave
- family building benefits
- back-up care
- enhanced family support
- childcare subsidy
- tuition assistance
- college coaching
- short- and long-term disability
- voluntary AD&D coverage
- voluntary accident coverage
- voluntary life insurance
- voluntary disability insurance
- voluntary long-term care insurance
- mobile service & home internet discounts
- pet insurance
- access to commuter and transit programs
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
