Assistant Division Chief (Fiscal Services Administrator IV)

Maryland Department of Transportation•Baltimore City, MD

2d•Onsite

About The Position

This position serves at the pleasure of the Appointing Authority. This position serves as an Assistant Division Chief (ADC) in the Capital Accounting Division (CAD) within SHA's Office of Finance (OOF). This position manages the personnel and business activities of OOF's Program Coordination Section (PCS) and Federal Aid Billing (FAB). The ADC serves as one of several points of contact between the Federal Highway Administration (FHWA) and the state of Maryland. This position is responsible for overseeing the accounting and reporting of over $800 billion in FHWA funds allocated to Maryland annually. These funds are for use by the State Highway Administration (SHA), Baltimore City, and the twenty-three counties and municipalities throughout Maryland. The ADC also oversees $5 million in State-Aid funds to ensure all funds are obligated, accounted for, and expended in accordance with Generally Accepted Accounting Principles (GAAP) and federal laws and regulations. The ADC, in conjunction with the PCS, is primarily responsible for the fiscal oversight of SHA’s Capital Construction Program. This position’s responsibilities include the management of all Maryland Department of Transportation (MDOT) Financial Management Information System (FMIS) Project Numbers and related data elements, and the management of the SHA Capital Forecast System (CFS), management of the Electronic Form 42 Form 30 System eF42F30), review and publication of SHA’s Monthly Financial Advertisement Schedule, and the management of CAD’s interaction with the Districts, Design Teams, and other internal partners. The PCS oversees the administration of over 4000 F4230 forms annually and 7,000+ active projects daily. This position partners with Federal Aid Programming to ensure federal funds are programmed, allocated, and obligated in line with various federal grant requirements. The ADC ensures that agreements between SHA, Baltimore City, and counties and municipalities are comprehensive enough to meet federal requirements. Additional responsibilities include reviewing and approving invoices from the locals, billing or drawing down all federal funds, and closing projects in a timely manner to ensure projects and grants adhere to their agreement. This position also processes bond payments and prepares various standard and ad-hoc financial reports for the executive team at SHA/TSO, the State Comptroller, and the Federal Highway Administration.

Requirements

Possession of a bachelor’s degree in business administration, accounting, finance, or economics from an accredited college or university.
Five (5) years of experience in accounting, construction, federal grants billing, or other professional work.
One (1) year of this experience must have involved one or more of the following: the supervision of other employees, overseeing and coordinating the general operations of a unit, applying rules and regulations, or exercising responsibility for the development of policies or procedures.
One (1) year of experience with capital forecasting and cash flow analysis of construction or large capital projects.
Must apply online to be considered.
Must be legally authorized to work in the United States under the Immigration Reform and Control Act of 1986.

Nice To Haves

Experience using MDOT FMIS (Financial Systems), WebFocus, Microsoft Suite.
Strong management and leadership skills.
Bilingual applicants are encouraged to apply.

Responsibilities

Manages the personnel and business activities of OOF's Program Coordination Section (PCS) and Federal Aid Billing (FAB).
Oversees the accounting and reporting of over $800 billion in FHWA funds allocated to Maryland annually.
Oversees $5 million in State-Aid funds to ensure all funds are obligated, accounted for, and expended in accordance with Generally Accepted Accounting Principles (GAAP) and federal laws and regulations.
Provides fiscal oversight of SHA’s Capital Construction Program.
Manages all Maryland Department of Transportation (MDOT) Financial Management Information System (FMIS) Project Numbers and related data elements.
Manages the SHA Capital Forecast System (CFS).
Manages the Electronic Form 42 Form 30 System (eF42F30).
Reviews and publishes SHA’s Monthly Financial Advertisement Schedule.
Manages CAD’s interaction with the Districts, Design Teams, and other internal partners.
Ensures federal funds are programmed, allocated, and obligated in line with various federal grant requirements.
Ensures agreements between SHA, Baltimore City, and counties and municipalities are comprehensive enough to meet federal requirements.
Reviews and approves invoices from the locals.
Bills or draws down all federal funds.
Closes projects in a timely manner to ensure projects and grants adhere to their agreement.
Processes bond payments.
Prepares various standard and ad-hoc financial reports for the executive team at SHA/TSO, the State Comptroller, and the Federal Highway Administration.