Accounting Assistant - Fiscal Division (HHSA)

County of Napa•Napa, CA

1d•Onsite

About The Position

Napa County is currently recruiting to fill one Accounting Assistant vacancy within the Fiscal Division of Health and Human Services Agency (HHSA). This position will report to the Fiscal Supervising Accounting Assistant and will be responsible for accounts payable and accounts receivable activities including direct entry in the County’s financial system, use and maintenance of tracking spreadsheets, preparation of reconciliations, and delivery of customer service to internal customers. This position will perform a variety of responsible and technical services in the Napa County Health and Human Services Agency, Fiscal Division. Applicants must possess a general understanding of Generally Acceptable Accounting Principles (GAAP) and have the ability to review general ledger accounts for accuracy, prepare journal entries and apply, under minimal direction, appropriate coding to expenditures and revenue. The position will process payments for regularly occurring monthly expenses, preapproved invoices under contract, and other expenses; prepare monthly and annual reconciliations of expenditures and deposits for submission to Fiscal management and Fiscal analysts; provide support to Agency program staff; utilize tracking spreadsheets as requested and with minimal direction create tracking spreadsheets; attend meetings; and work on a variety of special projects involving research and data collection in support of Fiscal management and Fiscal Analysts. This recruitment is being conducted to fill one full-time vacancy. The list established by this recruitment may also be used to fill current and future full-time, part-time, limited term, and extra help vacancies for up to one year.

Requirements

General understanding of Generally Acceptable Accounting Principles (GAAP)
Ability to review general ledger accounts for accuracy
Ability to prepare journal entries
Ability to apply appropriate coding to expenditures and revenue
Two years of progressive, directly related experience in financial record keeping work preferably including experience in an accounting position and/or with a government agency.
Equivalent to completion of two years of college with course work in accounting, financial record keeping, or a closely related field. (Additional qualifying experience may be substituted for the college education on a year-for-year basis).
Possession of a valid California Driver's License.
Maintain any license, certification, or registration required for this position at all times during employment with Napa County.

Nice To Haves

Experience in an accounting position and/or with a government agency.

Responsibilities

Accounts payable and accounts receivable activities
Direct entry in the County’s financial system
Use and maintenance of tracking spreadsheets
Preparation of reconciliations
Delivery of customer service to internal customers
Review general ledger accounts for accuracy
Prepare journal entries
Apply appropriate coding to expenditures and revenue
Process payments for regularly occurring monthly expenses, preapproved invoices under contract, and other expenses
Prepare monthly and annual reconciliations of expenditures and deposits for submission to Fiscal management and Fiscal analysts
Provide support to Agency program staff
Utilize tracking spreadsheets as requested and with minimal direction create tracking spreadsheets
Attend meetings
Work on a variety of special projects involving research and data collection in support of Fiscal management and Fiscal Analysts